EXECUTIVE BOARD

23RD JANUARY 2017

 

REVISED STRESS MANAGEMENT POLICY, SMOKING POLICY AND ALCOHOL AND SUBSTANCE MISUSE POLICY

 

Recommendations / key decisions required:

 

The Stress Management Policy is one of the historical health and safety policies in place and has recently been reviewed. The name has been changed to incorporate Management of Mental Health in the Workplace and it has been slimmed down so the policy and guidance are integrated with ‘how to step by step guides’ for managers to deal with specific situations. Example case studies have also been included for management of stress and mental health issues within the workplace. The policy has been widely consulted on with all stakeholders.

 

The Smoking Policy is one of the historical health and safety policies in place and has recently been reviewed and slimmed down with the policy and guidance have been integrated to be more user-friendly. The policy has been widely consulted on with all stakeholders.

 

The Alcohol and Substance Misuse Policy is one of the historical health and safety policies in place and has recently been reviewed and slimmed down, so the policy and guidance are integrated to be more user friendly, and a ‘how to step by step guides’ for managers to deal with situations has been included. The policy has been widely consulted on with all stakeholders.

Reasons:

To gain Executive Board approval for the revision of the 3 policies above.

Relevant scrutiny committee to be consulted  NO

Exec Board Decision Required                     YES

Council Decision Required                            NO

EXECUTIVE BOARD MEMBER PORTFOLIO HOLDER:- Cllr Mair Stephens (HR)

Directorate

People Management and Performance

Name of Head of Service

Paul R Thomas

Report Author

Heidi Font

Designation

 

 

Assistant Chief Executive (People Management and Performance)

 

Fitness for Work Manager

Tel No.

01267 246123

E Mail Address:

PRThomas@carmarthenshire.gov.uk

 

01267 246060

HFont@carmarthenshire.gov.uk

 


EXECUTIVE SUMMARY

EXECUTIVE BOARD

23RD JANUARY 2017

 

 

REVISED STRESS MANAGEMENT POLICY, SMOKING POLICY AND ALCOHOL AND SUBSTANCE MISUSE POLICY

Introduction

The Stress Management policy is one of the historical health and safety policies in place, and was a very detailed document outlining the responsibilities of managers and the ways to manage stress. The policy was then reviewed in 2014 and divided into the main policy and guidance for ease of use. Further review of the policy following feedback has meant the policy has been renamed to incorporate Mental Health in the Workplace and the policy and guidance have been reintegrated and made more user friendly. Also following consultation with stake holders, further case studies have been added to deal with mental health issues.

Summary of the main changes

The policy has been renamed to ‘Management of Mental Health in the Workplace’ which covers both stress and mental health issues.

The new policy layout is as follows:

·         Contents page with links to specific parts the policy and guidance

·         Purpose

·         Definitions

·         Statement

·         Scope of the policy

·         Arrangements at schools

·         Supporting documents

·         Ensuring equality of treatment

·         Guidance comprising of:

o   Types of Mental Illness the long term effects of stress

o   Managing Mental Ill Health and Stress

o   Individual Stress Assessment

o   Self help and support services

o   Case Studies

The Alcohol and Substance Misuse policy is one of the historical health and safety policies in place and outlined the responsibilities of all within the authority regarding misuse of drugs and alcohol and information for managers on how to deal with issues and procedures for intervention. The revised version of the policy is now integrated with the guidance for ease of use, with ‘how to step by step guidance’ on dealing with situations for managers.

Summary of the main changes

The policy has been revised and includes the :

·         Contents page with links to specific parts the policy and guidance

·         Definitions

·         Carmarthenshire County Council’s duty of care

·         Exemptions

·         Scope of the policy

·         Arrangements at schools

·         Supporting documentation

·         Ensuring Equality of Treatment

·         Guidance which comprises of:

o   How to Step by Step Guides

o   Guidance for managers – Disciplinary Action

o   Further Support

 

The Smoking policy is one of the historical health and safety policies in place to support the The Smoke-free Premises etc. (Wales) Regulations 2007. The revised version of the policy is now integrated with the guidance for ease of use.

Summary of the main changes

The new policy layout is as follows:

·         Contents page with links to specific parts the policy and guidance

·         Carmarthenshire County Council’s responsibilities

·         Exemptions

·         Scope of the policy

·         Arrangements at schools

·         Supporting documents

·         Ensuring equality of treatment

·         Guidance comprising of:

o   Smoking rooms in Residential and Respite care

o   Visiting Residential Premises in the Community

o   Non-Residential Social Care Premises

o   FAQ

o   Further advice, guidance and support

DETAILED REPORT ATTACHED ?

NO

 


IMPLICATIONS

 

 

I confirm that other than those implications which have been agreed with the appropriate Directors / Heads of Service and are referred to in detail below, there are no other implications associated with this report :

 

Signed:  Paul R Thomas  Assistant Chief Executive (People Management and Performance)                                  

 

Policy, Crime & Disorder and Equalities

 

Legal

Finance

ICT

Risk Management Issues

Staffing Implications

Physical Assets 

YES

YES

 

YES

 

NO

 

YES

 

YES

 

NO

1. Policy, Crime & Disorder and Equalities

The guidance supports the strategic aim of Making Better Use of Resources


2. Legal 

The Health and Safety at Work at 1974 and the Management of Health and Safety at Work Regulation 1999 and other relevant approved codes of practices and regulations.

 


3       Finance 

The cost implications for any prosecution, including legal costs and fines and possible personal injury claim or claims for compensation. Also sickness absence, lost time and replacements costs.

 

 

4.   ICT

None

 

 

5. Risk Management Issues

Insurance, management of any PI or other claims, identification and management of risk

 

 

 

6. Physical Assets 

None

 

 

7. Staffing Implications

Competent health and safety advice in order to minimise risk and to ensure the authority complies with its duties.

 


 

CONSULTATIONS

 

 

 

I confirm that the appropriate consultations have taken in place and the outcomes are as detailed below

 

Signed:   Paul R Thomas  Assistant Chief Executive (People Management and Performance)                                                                                                                                                

 

 

 

 

1. Scrutiny Committee

N/A

 

2.Local Member(s) 

N/A

 

3.Community / Town Council

N/A

 

4.Relevant Partners 

N/A

 

5.Staff Side Representatives and other Organisations 

Consultation with managers will commence once Executive Board have endorsed the draft policy (TUs have been consulted)

 

 


Section 100D Local Government Act, 1972 – Access to Information

List of Background Papers used in the preparation of this report:

 

N/A

 

Title of Document

 

File Ref No.

Locations that the papers are available for public inspection