REPORT OF THE CHIEF EXECUTIVE

ANNUAL MEETING  24TH MAY 2017

Review of the Composition of the Council’s Committees and the Appointment of members to serve upon them

 

1.            INTRODUCTION

The Local Government Elections were held on Thursday 4th May 2017, In accordance with the requirements of the Local Government and Housing Act 1989 , the Local Government (Committees and Political Groups) regulations 1990, as amended, and the Local Government Wales (measure) 2011 Council is required to members to serve on its committees and to allocate those seats so that they reflect the overall political composition of the Council.

2.            POLITical balance and composition of committees

2.1.       Composition of Committees and Panels of the Council

The membership of the political groups is as follows :-

           

Political Group

Number of Members

%of Council Membership

Plaid Cymru

36

48.65

Labour

22

29.73

Independent

15

20.27

Unaffiliated

1

1.35

TOTAL

74

100%

 

The previous Council’s democratic structure comprised :

 

Executive Board

10 members

5 X Scrutiny Committees

67 Members

(Non Executive Board Members)

Regulatory and other Committees

100 Members

 

Note:

·                     Only non Executive Members (64) may serve on the Scrutiny Committees.

·                     The members serving on the Standards Committee do not need to reflect the political balance of the Council as a whole but they have been included within the above figures.

·                     It is not a statutory requirement to ensure that the Audit Committee is politically balanced however the Authority has chosen to include the Audit Committee in its calculations Only one member of the Executive Board can serve on the Audit Committee and this must not be the Leader of the Council.

·                     Only one member of the Executive Board can serve on the Democratic Services Committee and this must not be the Leader of the Council.

 

2.2.       Allocation of Seats

The previous Council allocated a  total of 167 seats on Committees.  All seats are required to be distributed amongst the political groups and any unaffiliated members on a politically balanced basis with the seats on committees also being allocated to reflect, as far as possible, the political balance of the council as a whole.

Based on the new political structure and in order to ensure that each political group is provided with its full allocation, it is recommended that the number of seats for distribution is  increased by 1 from 167 to 168 with the number of seats available on Scrutiny Committees as a result, increasing from 67 to 68.  Changes are also recommended to the number of members on individual regulatory and other committees, to best reflect the political balance of the new Council.

 

TABLE 1

 

ALLOCATION OF SEATS ON REGULATORY, SCRUTINY AND OTHER COMMITTEES AND THE pension committee

%

Council member-ship

168

Plaid Cymru

48.65

81.73

(82)

Labour

29.73

49.95

(50)

Independent

20.27

34.05

(34)

Unaffiliated Member

1.35

2.27

(2)

TOTAL NO OF SEATS

100%

168

 

Note:

If the allocation of seats on committees is not made on a politically balanced basis then the decision by council to do this must be unanimous  “without any member of the authority or committee voting against them.” S17(b) of the Act.

 


 

 

TABLE 2a -  Scrutiny Committees (68 seats)

 

5 SCRUTINY COMMITTEES

%

 

 

Political Group

 

Revised Number of Seats

68

NEW  Allocation of seats on scrutiny Committees

Plaid Cymru

49

33 (33.08)

3 X 7 SEATS  & 2 X 6 SEATS

Labour

30

20 (20.21)

5 x 4 SEATS

Independent

20

14 (13.73)

 

4  x 3 SEATS & 1 x 2 seats

 

Unaffiliated Member

     1%

1 (0.92)

 

1 SEAT

 

 

 

68

 

 

 

 

TABLE 2b

 

SCRUTINY

COMMITTEE

 

 

 

TOTAL NO OF SEATS

 

 

 

PLAID CYMRU GROUP

 

 

 

LABOUR GROUP

 

 

 

IND GROUP

 

 

 

 

UNAFF

 

 

 

 

Community

13

6

4

3

0

Education & Children

14*(+1)

+ 5 (co-opted)

7

4

2

1

Environmental & Public Protection

14

7

4

3

0

Policy & Resources

13

6

4

3

0

Social Care & Health

14

7

4

3

0

Total

68

33

20

14

1

 


TABLE 3 - Regulatory and Other Committees (100 seats)

 

In order to reflect the political balance of the Council as a whole it is suggested that the allocation of seats on the remaining Committees should be as follows, however it will be appreciated that because of the different sizes of committees it makes it impossible for every committee to exactly reflect the political balance of the Council as a whole.  The composition of committees has therefore been drawn up to mirror as closely as possible the political balance of the Council.

 

COMMITTEE/

PANEL

 

 

 

TOTAL NO OF SEATS

 

 

 

PLAID CYMRU GROUP

 

 

 

LABOUR GROUP

 

 

 

IND GROUP

 

 

 

 

UNAFFIL-IATED

Appeals

6*

 (-1)

3

 

2

 

1

 

0

 

Appointments Directors (Leader + 6 EBM’s + 9 non executive members)

16

8

 

5

 

3

 

0

 

Appointments Heads of Service (4 EBM’s + 6 non-executive members)

10*

(+1)

5

 

3

 

2

 

0

 

Audit

8

4

 

2

 

2

 

0

 

Democratic Services

5

2

 

2

 

1

 

0

 

Housing Review Panel

+1 sub per group

8

(+1)

4

 

2

 

1

 

1

 

Dyfed Pension Fund Committee

+ 1 permanent sub

3

1

 

1

 

1

 

0

 

Licensing

14 *

(-1)

7

 

4

 

3

 

0

 

Members’ Appointments

7 *

(-1)

4

3.41

2

2.08

1

 

0

 

Planning

20*

(+1)

10

 

6

 

4

 

0

 

Standards

3

1

 

1

 

1

 

0

TOTAL

100

49

30

20

1

 

3.            POLITICAL BALANCE AND Appointment Of Persons To Chair Overview And Scrutiny Committees

Part 6 of the Local Government Wales 2011 Measure deals with sets out the requirements for the appointment of Persons to Chair Overview and Scrutiny Committees.

 

The Measure states that in respect of Council’s with two or more political groups and multiple scrutiny committees the political groups represented in the executive can only appoint as many chairs as are proportionate to their combined share of the council’s overall membership, rounding down if this does not equal a whole number of chairs. It is for the executive groups together to decide upon the allocation of their entitlement to chairs between them. The rest of the Scrutiny Chairs are the “property” of those groups not represented in the Executive. If there is only one such group, that group is entitled to all the remaining Chairs.

 

 

Having taken into account the political composition of the new Council, the allocation for the 5 Scrutiny Chairs is as follows (No Change):-

 

Plaid Cymru and Independent Executive 68.92                        = 3.45 - rounded down to 3.

 

Labour  29.73%                                                                    = 1.48 – rounded up to 2

 

 

 

* Proposed changes to the number of members on a Committee.