Executive Board

 

Monday, 30 July 2018

 

PRESENT: Councillor E. Dole (Chair)

 

Councillors:

H.A.L. Evans, L.D. Evans, D.M. Jenkins, L.M. Stephens, J. Tremlett, P.M. Hughes, P. Hughes-Griffiths and G. Davies

 

Also in attendance:

Councillor R. James, J.M. Charles, D.M. Cundy and K. Lloyd

 

The following Officers were in attendance:

M. James, Chief Executive

Mrs R. Mullen, Director of Environment

G. Morgans, Director of Education & Children's Services

W. Walters, Director of Regeneration & Policy

L.R. Jones, Head of Administration and Law

R. Hemingway, Head of Financial Services

S. Pilliner, Head of Transportation & Highways

A. Bracey, Head of Mental Health and Learning Disabilities

D. Hockenhull, Marketing and Media Manager

J. Jones, Property and Major Projects Manager

S. Sauro, Performance, Analysis & Systems Manager

K. Thomas, Democratic Services Officer

 

Chamber, - County Hall, Carmarthen. SA31 1JP. - 10.00  - 11.05 am

 

<AI1>

1.            APOLOGIES FOR ABSENCE AND OTHER MATTERS

 

An apology for absence was received from Councillor C. Campbell.

 

The Chair extended his congratulations to Mr Geraint Thomas in becoming the first Welshman to win the prestigious Tour De France Cycle Race. A suggestion was made, and supported, that in recognition of his achievement Mr Thomas be approached to ascertain if he would grant permission for the Carmarthen Velodrome to be renamed the ‘Geraint Thomas Velodrome’ and that he also be invited to visit the facility.

 

Members of the Executive Board extended their congratulations to Mr Thomas

 

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2.            DECLARATIONS OF PERSONAL INTEREST.

 

There were no declarations of personal interest.

 

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3.            TO SIGN AS A CORRECT RECORD THE MINUTES OF THE MEETING OF THE EXECUTIVE BOARD HELD ON THE FOLLOWING DATES:-

 

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3.1.       22ND JUNE 2018;

 

UNANIMOUSLY RESOLVED that the minutes of the meeting of the Executive Board held on the 22nd June, 2018 be signed as a correct record.

 

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3.2.       2ND JULY 2018.

 

UNANIMOUSLY RESOLVED that the minutes of the meeting of the Executive Board held on the 2nd July, 2018 be signed as a correct record.

 

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4.            QUESTIONS ON NOTICE BY MEMBERS

 

The Chair advised that no questions on notice had been submitted by members.

 

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5.            PUBLIC QUESTIONS ON NOTICE

 

The Chair advised that no public questions on notice had been received.

 

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<AI8>

6.            DRAFT ANNUAL REPORT OF THE STATUTORY DIRECTOR OF SOCIAL SERVICES ON THE PERFORMANCE OF SOCIAL CARE SERVICES IN CARMARTHENSHIRE 2017/18.

 

The Executive Board considered the Draft Annual Report of the Statutory Director of Social Services on the Performance of Social Care Services in Carmarthenshire for 2017/18. The report comprised an overview by the Statutory Director of Social Services on that performance together with an assessment on the future and the strategic priorities for 2018/19. 

 

The Executive Board Members for Social Care and Health and Education and Children expressed their appreciation to the Director of Social Services and his staff for their work over the previous year.

 

The Executive Board noted that subject to its endorsement, the report would be further proof read and reformatted prior to its submission to Council in October, 2018. Thereafter, it would be formally published and the Care Inspectorate Wales (CIW) and the Welsh Government would complete their analysis and review of the report with the CIW’s Annual letter being submitted to Council in late November/early December 2018.

 

Councillor D. Cundy, in accordance with Corporate Procedure Rule 11 referred to the report’s Strategic Priorities for 2018/19, detailed in Appendix 1, and specifically item 12 on continuing to provide support for residents affected by dementia. Having regard to the statistics in the report that 42% of adults did not feel they were part of the community and 45% were unable to do things that were important to them (pages 18 and 35 respectively refer) he enquired whether the support available to those people could be expanded as well as to those suffering from dementia.

 

The Executive Board Member for Social Care and Health confirmed the authority was expanding support to people in the communities, as well as to those with dementia. A Community Resilience Strategy had been developed and, through ICF funding, community resilience co-ordinators had been appointed who identified support networks in the community which could provide people with social opportunities. Four social prescribers had also been appointed to work directly with GP’s to support people to engage with communities and reduce loneliness and isolation.

 

The Executive Board Member also stated that it was well known that tackling loneliness not only improved the health and well-being of people but could save millions in health and social care. The Council, by working with communities and health partners, was spear-heading successful initiatives which were reducing loneliness and social isolation, improving the quality of people’s lives and reducing hospital admissions. The Council would continue to expand this key intervention and prevention work.

 

UNANIMOUSLY RESOLVED TO RECOMMEND TO COUNCIL that the Draft Annual Report of the Statutory Director of Social Services on the Performance of Social Care Services in Carmarthenshire for 2017/18 be approved.

 

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7.            ANNUAL REPORT ON THE WELSH LANGUAGE 2017-18.

 

The Executive Board considered the 2017-18 Annual Report on the Welsh Language produced in compliance with the Welsh Language Commissioner’s Monitoring Arrangements and the Welsh Language Standards. It was noted that the following two principles formed the basis of the Welsh Language Commissioner’s work:-

 

·         In Wales, the Welsh Language should be treated no less favourable than the English Language,

·         Persons in Wales should be able to live their lives through the medium of the Welsh Language if they chose to do so.

 

UNANIMOUSLY RESOLVED that the Annual Report on the Welsh Language 2017-18 be received.

 

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<AI10>

8.            COUNCIL'S REVENUE BUDGET MONITORING REPORT.

 

The Executive Board considered the revenue budget monitoring report which provided the year-end financial position for the 2017/18 financial year.

 

The final outturn figures indicated an under-spend for the year at departmental level of £306k. However, having taking account of an under-spend on capital charges and the movement in earmarked and departmental reserves the net position for the Authority was a £480k underspend. That position compared favourably with the budgeted position of a £200k draw down from reserves, which had not been required, resulting in a net variance for the year of a £680k underspend.  The Housing Revenue Account was also predicting a £22k underspend to the year end.

UNANIMOUSLY RESOLVED that the Revenue Budget Monitoring Report be received.

 

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<AI11>

9.            REVENUE BUDGET OUTLOOK 2019/20 TO 2021/22.

 

The Executive Board considered a report detailing the current financial outlook and providing an update on the financial model covering the next three financial years.  The report outlined proposals for taking forward the budget preparation for the three year period 2019/20 to 2021/22.

 

UNANIMOUSLY RESOLVED:

 

9.1

That the initial budget outlook and the significant challenges it posed be received;

9.2

That the proposed approach to identifying the required savings be endorsed;

9.3

That the proposed approach to the budget consultations be endorsed.

 

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<AI12>

10.         CARMARTHENSHIRE CAR PARKING STRATEGY.

 

The Executive Board, was reminded that at its meeting held in July 2016, it had endorsed the recommendations of the Environmental and Public Protection Scrutiny Committee’s Task and Finish Group on Car Parking Charges, one of which required a review to be undertaken of the existing car parking strategy. In accordance with that decision, the Executive Board considered a revised car parking strategy that had taken regard of a number of issues including parking policy, demand and capacity performance data, comparable technology, economic case for charging together with car park management. The report also identified the following priorities for parking:-

 

·         Prioritising short stay parking for town centres;

·         Car park safety;

·         Use of technology;

·         Information;

·         Inter model integration;

·         Parking standards;

·         Free parking days;

·         Provision of spaces for mobility impaired in car parks;

·         Coach parking;

·         Cycle and motorcycle facilities.

 

UNANIMOUSLY RESOLVED that the updated Carmarthenshire Parking Strategy be approved.

 

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<AI13>

11.         STRATEGIC EQUALITY PLAN ANNUAL REPORT 2017-18.

 

The Executive Board considered the Strategic Equality Plan Annual Report 2017-18 produced in accordance with the requirements of the Equality Act 2010. It was noted that one of the main advantages of annual reporting was to provide prime opportunities for review, monitoring and reflection on whether an authority’s arrangements and actions were effective and remained appropriate.

 

UNANIMOUSLY RESOLVED that the Strategic Equality Plan Annual Report 2017-18 be approved.

 

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<AI14>

12.         CARMARTHENSHIRE REVISED LOCAL DEVELOPMENT PLAN (LDP) 2018 - 2033 ADVISORY PANEL - MINUTES & TERMS AND REFERENCE.

 

The Executive Board considered the Terms and Reference of the Advisory Panel for the Carmarthenshire Revised Local Development Plan (LDP) 2018-2033 together with the minutes of the Panel’s meetings held on the 9th and 17th November 2017 and the 19th January, 2018.

 

UNANIMOUSLY RESOLVED that the Terms and Reference of the Advisory Panel for the Carmarthenshire Revised Local Development Plan 2018-2033 together with the minutes of its meetings be received.

 

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13.         EXECUTIVE BOARD FORWARD WORK PROGRAMME.

 

The Executive Board, in accordance with the Council’s constitution, gave consideration to its Forward Work Programme, prepared in liaison with all departments and the Executive Board Business Manager that highlighted the major policy and budgetary decisions to be taken over the next 12 months.  It was noted that the programme would continue to be reviewed and published on a bi-annual basis thereby ensuring an up to date programme was always in place.

 

UNANIMOUSLY RESOLVED that the updated Forward Work Programme be approved for publication.

 

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<AI16>

14.         ANY OTHER ITEMS OF BUSINESS THAT BY REASONS OF SPECIAL CIRCUMSTANCES THE CHAIR DECIDES SHOULD BE CONSIDERED AS A MATTER OF URGENCY PURSUANT TO SECTION 100B(4)(B) OF THE LOCAL GOVERNMENT ACT, 1972.

 

The Chair reported that there were no items of urgent business.

 

</AI16>

<AI17>

15.         EXCLUSION OF THE PUBLIC

 

UNANIMOUSLY RESOLVED, pursuant to the Local Government Act 1972, as amended by the Local Government (Access to Information)(Variation) (Wales) Order 2007, that the public be excluded from the meeting during consideration of the following items as the reports contained exempt information as defined in paragraph 14 of Part 4 of Schedule 12A to the Act.

 

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<AI18>

16.         CROSS HANDS ECONOMIC LINK ROAD PHASE 2.

 

Following the application of the public interest test it was UNANIMOUSLY RESOLVED,

 

That pursuant to the Act referred to in Minute 15 above, to consider this matter in private, with the public excluded from the meeting as the report contained detailed financial information together with reasons about a possible Order to be made by the Council. Although the public interest would normally favour openness and transparency, that was outweighed by the public interest in maintaining commercial confidentiality and confidentiality ahead of serving any notices/orders on recipients.

 

That due to the commercial sensitivity of the issues to be considered, the protocol for attendance of authorised non-executive board members for the consideration of exempt reports be suspended and they be excluded from the meeting during consideration of this item.

 

The Executive Board considered a report on the current position regarding the provision of the Cross Hands Economic Link Road Phase 2.

 

UNANIMOUSLY RESOLVED that the recommendations, as detailed within the report, be approved.

 

</AI18>

<AI19>

17.         LAND DISPOSAL AT SOUTH EAST LLANELLI.

 

Following the application of the public interest test it was UNANIMOUSLY RESOLVED,

 

That pursuant to the Act referred to in Minute 15 above, to consider this matter in private, with the public excluded from the meeting as the public interest in maintaining the exemption under Paragraph of Schedule 12A of the 1972 Act outweighed the public interest in disclosing the information contained in the report, as disclosure could undermine the Council’s position in subsequent negotiations and adversely impact upon the public purse.

 

That due to the commercial sensitivity of the issues to be considered, the protocol for attendance of authorised non-executive board members for the consideration of exempt reports be suspended and they be excluded from the meeting during consideration of this item.

 

The Executive Board, further to its meeting held on the 4th June 2018 (minute 24 refers) considered a report on the current position regarding land disposal at South East, Llanelli.

 

UNANIMOUSLY RESOLVED that Option 1 detailed within the report for the disposal of land at South East, Llanelli be adopted.

 

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________________________                                          __________________

CHAIR                                                                                   DATE