Schedule 12 - Terms of Reference of Joint Scrutiny Committee

1.       Membership.

1.1   The Joint Scrutiny Committee shall comprise of 12 members in total, 3 each from the 4 Constituent Authorities.

1.2   The membership may not include Executive Members

 

2.       Purpose

2.1   The purpose of the Joint Scrutiny Committee shall be:

2.1.1          Performing the overview and scrutiny function for the Swansea Bay City Region City Deal (as specified in the Swansea Bay City Deal Joint Committee Agreement) on behalf of the 4 Constituent Authorities;

2.1.2          To develop a Forward Work Programme reflecting the functions under cl. 2.1.1 above

2.1.3          To seek reassurance and consider if the City Deal is operating according to the Joint Committee Agreement, its Business Plan, timetable and / or is being managed effectively;

2.1.4          To monitor any City Deal Regional projects against its Programme Plan

2.1.5          To make any reports and recommendations to the Constituent Authorities, whether to their executive Boards or Full Council as appropriate, in respect of any function which has been delegated to the Joint Committee pursuant to the Joint Committee Agreement

2.2   For the avoidance of doubt scrutiny of individual Authorities projects’ shall be a matter for the relevant Constituent Authorities’ Scrutiny Committee

 

 

3.       Chair

3.1   The chair and Vice-Chair of the Joint Scrutiny Committee shall be elected by the Joint Scrutiny Committee

3.2   The chair of the Scrutiny Committee shall not be from the same Authority as the Chair of the Joint Committee

 

4.       Voting

4.1   Each member of the Joint Scrutiny Committee shall have one vote. Decisions of the Joint Scrutiny Committee shall be made by simple majority vote.

4.2   In the event of equality of votes the Chair of the Joint Scrutiny Committee shall have a casting vote.

 

5.       Conflicts of Interest

5.1   Members of the Joint Scrutiny Committee must declare any interest either before or during the meetings of the Joint Scrutiny Committee (and withdraw from that meeting if necessary) in accordance with their Council’s Code of Conduct or as required by law.

 

 

6.       Proceedings of Meetings

6.1   The rules of procedure of the Host Authority for the scrutiny function shall apply to meetings of the Joint Scrutiny Committee

6.2   Members of the Joint Scrutiny Committee shall be subject to the Codes of Conduct for Members of their Councils.

 

7.       Quorum

7.1   The quorum for meetings shall be no less than 8 members, which must include at least 1 member from each of the 4 Authorities

 

8.       Frequency

8.1 The Joint Scrutiny Committee shall meet quarterly. Additional meetings may be convened by the Chair on at least 7 clear days notice.

 

9.       Allowances

9.1 No allowances shall be paid

 

10.   Servicing

10.1 The Host Authority for the joint scrutiny functions shall be Neath Port Talbot County Borough Council

 

11.   Sub-Groups

11.1            The Joint Scrutiny Committee by agreement may create Task and Finish Groups.

 

12.   Review

12.1 The Terms of reference of the Joint Scrutiny Committee shall be reviewed annually