Executive Board

 

Tuesday, 7 May 2019

 

PRESENT: Councillor E. Dole (Chair)

 

Councillors:

C.A. Campbell, G. Davies, H.A.L. Evans, L.D. Evans, P.M. Hughes, P. Hughes-Griffiths, D.M. Jenkins, L.M. Stephens and J. Tremlett

 

The following Officers were in attendance:

M. James, Chief Executive

J. Morgan, Director of Community Services

Mrs R. Mullen, Director of Environment

W. Walters, Director of Regeneration & Policy

L.R. Jones, Head of Administration and Law

I. Jones, Head of Leisure

S. Davies, Head of Access to Education

R. Hemingway, Head of Financial Services

L. Quelch, Head of Planning

I.R. Llewelyn, Forward Planning Manager

D. Hockenhull, Marketing and Media Manager

K. Thomas, Democratic Services Officer

 

Chamber, - County Hall, Carmarthen. SA31 1JP. - 10.00  - 10.35 am

 

<AI1>

1.            APOLOGIES FOR ABSENCE.

 

There were no apologies for absence.

 

</AI1>

<AI2>

2.            DECLARATIONS OF PERSONAL INTEREST.

 

There were no declarations of personal interest.

 

</AI2>

<AI3>

3.            TO SIGN AS A CORRECT RECORD THE MINUTES OF THE MEETING OF THE EXECUTIVE BOARD HELD ON THE 1ST APRIL 2019

 

UNANIMOUSLY RESOLVED that the minutes of the meeting of the Executive Board held on the 1st April, 2019 be signed as a correct record.

 

</AI3>

<AI4>

4.            QUESTIONS ON NOTICE BY MEMBERS

 

The Chair advised that no questions on notice had been submitted by members.

 

</AI4>

<AI5>

5.            PUBLIC QUESTIONS ON NOTICE

 

The Chair advised that no public questions had been received.

 

</AI5>

<AI6>

6.            REVISED CARMARTHENSHIRE LOCAL DEVELOPMENT PLAN 2018 - 2033 DRAFT PRE-DEPOSIT PREFERRED STRATEGY

 

The Executive Board considered a report on the Revised Carmarthenshire Local Development Plan 2018-2033 Draft Pre-Deposit Preferred Strategy produced in response to the Council’s decision on the 10th January, 2018 to commence preparation works on the revised plan and which represented an important milestone in the Council delivering on its statutory responsibilities to prepare an up-to-date plan for the County (excluding the area falling within the Brecon Beacons National Park Authority)

 

It was noted that the report contained 344 representations received in response to the public consultation exercise undertaken between the 12th December, 2018 and the 8th February, 2018. Those representations, together with officer responses and recommendations and the background to the Preferred strategy were detailed within the following appendicies to the report:-

 

·         Appendix 1 – Draft Pre-Deposit Preferred Strategy – Background;

·         Appendix 2 – Preferred Strategy – Summary of Representations & Response  - Recommendations;

·         Appendix 3 – Sustainability Appraisal / Strategic Environmental Assessment Initial Report – Representations Received;

·         Appendix 4 – Habitat Regulation Assessment Screening Report – representations Received;

·         Appendix 5 - Sustainability Appraisal / Strategic Environmental Assessment Scoping Report – Representations Received

 

The Executive Board’s attention was drawn to the Welsh Government representations where it referred to the Council having to ensure the Plan had regard to The Draft Manual (Edition 3) Chapter 5: Preparing an LDP (Core Issues) that detailed the key issues that must be addressed. Whilst the Draft Manual had yet to be received, the Board was assured its relevant elements would be addressed within the Plan. It was also noted the report would be considered by the Community Scrutiny Committee that week, and any recommendations/findings arising would be reported direct to Council on the 15th May.

 

UNANIMOUSLY RESOLVED TO RECOMMEND TO COUNCIL THAT :-

 

6.1

the representations received in respect of the Draft Pre-Deposit Preferred Strategy be noted and the recommendations ratified

6.2

The representations received in respect of the Sustainability Appraisal/Strategic Environmental Assessment (SA/SEA) Initial Report, Habitat Regulations Assessment (HRA) Screening Report and the LDP Review Report be noted and the recommendations ratified;

6.3

Delegated authority be granted to officers to:-

·            amend the Preferred Strategy in light of the recommendations emerging from the SA/SEA, HRA process and emerging evidence as part of the preparation of the Deposit LDP;

·            make non substantive typographical or factual amendments as necessary to improve the clarity and accuracy of the Delivery Agreement.

 

</AI6>

<AI7>

7.            DEVELOPMENT FUND APPLICATION

 

The Executive Board considered a report detailing an application submitted by the Communities Department to the Council’s Development Fund for financial assistance for the provision of a new Themed Miniature Golf Course at Pembrey Country Park in the sum of £150k, repayable over a four year period.

 

The report provided an update on the Development Fund that identified the sum of £164k as being immediately available for allocation for new schemes, and also requested the Board to give consideration to deferring repayment until 2021/22 of the previous transfer of £500K to the Development Fund from the Insurance Earmarked Reserve in 2016/17 to enable additional funds to be made available for recent applications.

 

UNANIMOUSLY RESOLVED

 

7.1

To approve the sum of £150k for a new Themed Miniature Golf Course at Pembrey Country Park to generate increased income;

7.2

That the repayment period for the scheme be over four years;

7.3

That the repayments to the Insurance Earmarked Reserve from the Development Fund be deferred until 2021/22.

 

</AI7>

<AI8>

8.            ANY OTHER ITEMS OF BUSINESS THAT BY REASONS OF SPECIAL CIRCUMSTANCES THE CHAIR DECIDES SHOULD BE CONSIDERED AS A MATTER OF URGENCY PURSUANT TO SECTION 100B(4)(B) OF THE LOCAL GOVERNMENT ACT, 1972.

 

The Chair reported that there were no items of urgent items.

 

</AI8>

<AI9>

9.            EXCLUSION OF THE PUBLIC

 

UNANIMOUSLY RESOLVED, pursuant to the Local Government Act 1972, as amended by the Local Government (Access to Information)(Variation) (Wales) Order 2007, that the public be excluded from the meeting during consideration of the following item as the report contained exempt information as defined in paragraph 14 of Part 4 of Schedule 12A to the Act.

 

</AI9>

<AI10>

10.         TOUR OF BRITAIN CONTRACTS

 

Following the application of the public interest test it was UNANIMOUSLY RESOLVED, pursuant to the Act referred to in Minute 9 above, to consider this matter in private, with the public excluded from the meeting as the report contained commercially sensitive financial information relating to the Tour of Britain Contracts. Although the public would favour transparency and openness, this was outweighed by the public interest test in maintaining confidentiality because of the need to protect the Council’s financial if it were to bid for any further such events.

 

The Executive Board considered a report on proposed contracts for the authority to host future Tour of Britain stages in Carmarthenshire.

 

UNANIMOUSLY RESOLVED that the recommendations detailed within the report for the authority to enter into contracts to host Tour of Britain Stages in Carmarthenshire be approved.

 

</AI10>

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________________________                                          __________________

CHAIR                                                                                   DATE