Executive Board

23rd September 2019

Subject: Amended Swansea Bay City Deal Joint Committee Agreement  

Purpose: To seek endorsement of amendments to the Swansea Bay City Deal Joint Committee Agreement. 

Recommendations / key decisions required:

·        endorse the amendments to the Joint Committee Agreement as set out in the Appendix 1 and 2

·        authorise the chief legal officer to enter into a deed of variation to effect the changes to the Joint Committee Agreement

 

Reasons:

In December 2018 the UK and Welsh Governments announced that an independent review would be carried out into the Swansea Bay City Deal. An internal review by the region was also announced and undertaken simultaneously.

Findings of both reviews were accepted by the Joint Committee in March 2019 and include recommendations which require amendments to the original Joint Committee Agreement, which was endorsed in July 2018. Further progression of the City Deal is dependent on achievement of the review recommendations which the amendments detailed in this report and attached appendices address.  

Relevant scrutiny committee to be consulted: N/A

Exec Board Decision Required:        YES                    

Council Decision Required:           YES

 

EXECUTIVE BOARD MEMBER PORTFOLIO HOLDER:-   Cllr Emlyn Dole - Leader

Directorate

Name of Head of Service: Jason Jones

Report Author: Helen Morgan

 

Designations: Interim Head of Regeneration

Economic Development Manager

 

Tel Nos. 01267 242336 / 01267 224902

E Mail Addresses:

jajones@sirgar.gov.uk hlmorgan@sirgar.gov.uk

EXECUTIVE SUMMARY

Executive Board

23rd September 2019

 

AMENDMENT TO THE SWANSEA BAY CITY DEAL JOINT COMMITTEE AGREEMENT

 

1.    BRIEF SUMMARY OF PURPOSE OF REPORT

The Agreement for the Establishment of a Joint Committee for the Swansea Bay City Region together with governance arrangements was endorsed by all four regional Councils in July 2018.

 

In December 2018 the UK and Welsh Governments announced that an independent review would be carried out into the Swansea Bay City Deal. The Review by Actica Consulting Ltd dated 26 February 2019 made recommendations to improve the deliverability of the outcomes of the Deal and those recommendations were considered by the Joint Committee on

28 March 2019.

 

On 14 December 2018 the Joint Committee commissioned an internal review into the governance arrangements with Pembrokeshire County Council leading on the review with support from senior auditors. Terms of Reference for the review were agreed and the review report from the Internal Review team was considered by the Joint Committee on 28 March

2019.

 

Having considered both reviews the Joint Committee resolved that all recommendations be accepted and implemented. As a consequence the amendments detailed in the attached appendix will need to be made to the Joint Committee Agreement to reflect governance changes. The changes were agreed by the Joint Committee on Tuesday 30th July 2019.

 

2.    OTHER OPTIONS AVAILABLE AND THEIR PROS AND CONS

There are currently no alternative options of the scale of the City Deal, particularly with the current situation around Brexit and EU funds.The £1.3 billion City Deal investment programme provides a once in a generation opportunity to increase prosperity and opportunity in the urban and rural areas across Carmarthenshire, Neath Port Talbot, Pembrokeshire and Swansea.

 

Through an innovative private and public partnership, the Swansea Bay City Deal will considerably boost growth in sectors including digital enterprise, life science and well-being, smart manufacturing and sustainable energy production. The Deal will also work to ensure that our current and future workforces are equipped with the skills, knowledge and experience to take advantage of opportunities created through the City Deal. This will help build the region for local people and local businesses as the major projects unfold.

DETAILED REPORT ATTACHED?

YES

Appendix A – Summary of amendments to JCA.

Appendix B – Amended Joint Committee Agreement.

Appendix C – Review recommendations and JCA Revisions

Appendix D – SBCD Programme Director – Job Description

 

 

IMPLICATIONS

I confirm that other than those implications which have been agreed with the appropriate Directors / Heads of Service and are referred to in detail below, there are no other implications associated with this report :

Signed:       Jason Jones                                                           Interim Head of Regeneration

Policy, Crime & Disorder and Equalities

Legal

Finance

ICT

Risk Management Issues

Staffing Implications

Physical Assets 

YES

YES

YES

YES

YES

YES

NONE

1. Policy, Crime & Disorder and Equalities

The Swansea Bay City Deal is an excellent example of working in partnership with other councils, universities and education providers, health boards, UK and Welsh Governments, and the business community.  It demonstrates what collaboration and joined-up thinking can achieve for our citizens.

The Well-being of Future Generations (Wales) Act 2015 - the City Deal is a good example of the 5 Ways of Working promoted by the Act and will make a significant contribution to the 7 well-being goals. 

The City Deal is a 15 year programme which provides an opportunity to address persistent challenges such as climate change, poverty, inequality, jobs and skills and rurality in a transformational and preventative way.

It is also an opportunity for the 4 authorities to demonstrate how they are using the 5 Ways of Working to maximize their contribution to the well-being goals required under the Act, through a major public and private investment programme.


2. Legal 

The Swansea Bay City Deal Joint Committee shall be governed by the provisions of the Joint Committee Agreement. The terms of the Joint Committee Agreement commits Carmarthenshire County Council to discharge its responsibilities to meet the requirements of the Heads of Terms document signed on 20th March, 2017.

 

 


3.    Finance 

The Accountable Body function, including the lead Section 151 Officer role, will continue to be fulfilled by Carmarthenshire County Council. Carmarthenshire County Council will also fulfil pay and rations functions for the Programme Director and Programme Management Office however these functions will report directly to the Joint Committee. The Programme Management Office will be based in the Beacon, Llanelli. All costs associated with the Programme Management Office will be recovered from the City Deal Programme Budget

 

The requirement for each Local Authority to contribute £50k per annum over 5 years remains plus equivalent to 1.5% top slice of the City Deal allocation (Government funding) to cover the operating costs of the Accountable Body and Programme Management Office functions.

 

 

 

4. ICT

Carmarthenshire County Council as employing authority for the Programme Director and Programme Management Office will be responsible for supplying ICT equipment and support to these officers.

 

 

5.     Risk Management Issues

A detailed Programme Risk Register has been developed for the Swansea Bay City Deal Programme and will be managed, revised and updated by the Regional / Programme Management Office. The risk register will be updated on a quarterly basis or as otherwise required. The programme board will review the risk register at each meeting and escalate key risks to the attention of Joint Committee via a risk register summary which will be tabled at each Joint Committee meeting.

 

 

7. Staffing Implications

Carmarthenshire County Council, as Accountable Body for the Swansea Bay City Deal, will recruit and provide pay and rations for the functions of the Accountable Body, Programme Director and Programme Management Office.

 


 

CONSULTATIONS

I confirm that the appropriate consultations have taken in place and the outcomes are as detailed below

Signed:  Jason Jones                            Interim Head of Regeneration                                            

 

 

1. Scrutiny Committee  n/a

2.Local Member(s) 

A report on the SBCD City Deal proposals went through the political process in February 2017 with Full Council Approval received in March 2017. In July 2018 the original Joint Committee Agreement was endorsed by full Council.

A member’s seminar on the City Deal was held on the 7th June 2019.

3.Community / Town Council n/a

4.Relevant Partners 

The original Joint Committee Agreement was endorsed by each of the four local authorities in July 2018.

The Joint Committee agreed the changes to the Joint Committee Agreement as detailed in these reports on 30th July 2019.

 

5.Staff Side Representatives and other Organisations 

The Swansea Bay City Deal Section 151 Officer and Monitoring Officers and legal colleagues from all four local authorities have been involved in the development of the amendments detailed in this report.

 


Section 100D Local Government Act, 1972 – Access to Information

List of Background Papers used in the preparation of this report: THESE ARE DETAILED BELOW

Title of Document

File Ref No.

Locations that the papers are available for public inspection

ACTICA Consulting Review – Feb 2019

 

Available from the Regional Office

 

Internal SBCD Review – March 2019

 

Available from the Regional Office