EXECUTIVE BOARD MEMBER Decisions meeting for CULTURE, SPORT AND TOURISM

15.01.20

 

Executive Board Member:

Portfolio:

Cllr. Hughes Griffiths

Culture, Sport & Tourism

 

 

Event Support Fund Applications

Recommendations / key decisions required:

To seek approval on applications received to the Events Support Scheme that have been assessed for 2019/20 up until 1st January 2020.

 

Reasons: To seek approval for the recommendations on supporting an application to the event support scheme based upon the set criteria in growing impact of events and festivals

 

Directorate

Chief Executives

Name of Business Unit:

Deina Hockenhull

Report Author:

Huw Parsons

 

Designation

 

Marketing and Media Manager

 

Assistant Marketing & Media Officer

 

 

 

 

 

Tel No. 5826

E Mail Address:

HLParsons@sirgar.gov.uk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Declaration of Personal Interest (if any):

 

 

Dispensation Granted to Make Decision (if any):

N/A (If the answer is yes exact details are to be provided below:)

 

 

 

 

DECISION MADE:

 

 

 

 

Signed:  ____________________________________________________________DATE:_______

                                                                   EXECUTIVE BOARD MEMBER

 

The following section will be completed by the Democratic Services Officer in attendance at the meeting

Recommendation of Officer adopted

YES / NO

 

Recommendation of the Officer was adopted subject to the amendment(s) and reason(s) specified:

 

 

 

 

 

 

Reason(s) why the Officer’s recommendation was not adopted:

 

 

 

 

 

 


EXECUTIVE BOARD MEMBER Decisions meeting for CULTURE, SPORT AND TOURISM

15.01.20

 

 

 

Event Support Fund Applications

 

 

1.      BRIEF SUMMARY OF PURPOSE OF REPORT.

As part of a series of actions to grow the contribution of events and festivals in Carmarthenshire, £20,000.00 has been approved to provide an event support fund scheme aimed at providing financial assistance to events in the county that can demonstrate that they can make a contribution to the Tourism, Community and Economic strategic aims.

 

As of 1st January 2020, £18,352 has already been committed from the 19 / 20 financial year fund leaving £1,648 remaining. The following application has been received and assessed against the criteria with the following recommendation;

 

Carmarthen Welsh Week, February 2020: Recommended support £750.00

Total amount recommended £750.00

                                            

As of 1st January 2020, £1,000 has been committed from the 20 / 21 financial year fund. The following applications has been received and assessed against the criteria with the following recommendations;

 

Hwyl Llandeilo Lit Fest, April 2020: Recommended support £1,500.00

Total amount recommended £1,500.00

 

2.      OTHER OPTIONS AVAILABLE AND THEIR PROS AND CONS

The Carmarthen Town event is likely to be the last application scored for the financial year 2019 / 2020 and there is little reasoning in keeping some funds in reserve for the possibility of receiving higher scoring applications between now and March 2020.

 

DETAILED REPORT ATTACHED ?

No


IMPLICATIONS

 

 

I confirm that other than those implications which have been agreed with the appropriate Directors / Heads of Service and are referred to in detail below, there are no other implications associated with this report :

 

Signed:     Deina Hockenhull       Marketing and Media Manager

 

Policy and Crime & Disorder

 

Legal

Finance

ICT

Risk Management Issues

Organisational Development

Physical Assets 

YES

 

NONE

 

YES

NONE

Yes

NONE

 

NONE

1.    Policy, Crime & Disorder and Equalities

The County Council’s Transformations Regeneration Plan 2015-2030 highlights the aim to transform the overall economic, environmental, cultural and social well-being of Carmarthenshire. The Events Support Scheme as one of a set of aligned actions to grow events in the County by the County Council will make an impact to events that can in turn improve the contribution events and festivals make to the economy and communities in Carmarthenshire.

 

A criteria for assessment in this scheme is the contribution the applicant’s events can make to the Heritage and Culture of their community including the positive use of the Welsh Language throughout the communication and delivering event activities through the medium of Welsh. 


2.    Finance 

The funding for this scheme has been provided through core funds from the Marketing & Media section of the County Council. The total agreed sum for the scheme is set at £20,000 for the financial year 2019 / 2020

3.    Risk Management Issues 

As a third party grant, the responsibility for successful event delivery is with the applicant who under the terms of the scheme are only allowed to make a claim after the event has occurred.

 


CONSULTATIONS

 

 

I confirm that the appropriate consultations have taken in place and the outcomes are as detailed below

 

Signed:                   Deina Hockenhull       Marketing and Media Manager                       

 

1.    Scrutiny Committee

N/A

2.    Local Member(s) Wards in which events are planned have been contacted for information and opportunity to provide an opinion

3.Community / Town Council  

N/A

4.Relevant Partners 

Meetings to discuss the actual delivery of the various events will be organised with the applicants and those from the Local Trade, Carmarthenshire Tourist Association and Visit Wales   

5.Staff Side Representatives and other Organisations 

N/A

Section 100D Local Government Act, 1972 – Access to Information

List of Background Papers used in the preparation of this report:

 

THESE ARE DETAILED BELOW    

 

Title of Document

 

File Ref No.

Locations that the papers are available for public inspection

Carmarthenshire Destination Management Plan 2015 2020

 

http://www.carmarthenshire.gov.wales/home/business/tourism/destination-management-plan.aspx#.WT-9TsuQyM8   

County Council’s Transformations Regeneration Plan 2015-2030

 

http://www.carmarthenshire.gov.wales/home/business/development-investment.aspx

Event Support Scheme guidance & Criteria

 

https://www.carmarthenshire.gov.wales/home/business/funding/events-support-fund/#.W-K-eua7JYc