Agenda and minutes

Executive Board
Monday, 7th September, 2020 10.00 am

Venue: Virtual Meeting - .. View directions

Contact: Kevin Thomas  01267 224027

Note: Virtual Meeting. Members of the public can view the meeting live via the Authority's website. If you require Welsh to English simultaneous translation during the meeting please telephone 0330 336 4321 Passcode: 64344981# (For call charges contact your service provider) 

Media

Items
No. Item

1.

APOLOGIES FOR ABSENCE.

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Minutes:

There were no apologies for absence.

2.

DECLARATIONS OF PERSONAL INTEREST.

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Minutes:

There were no declarations of personal interest.

3.

TO SIGN AS A CORRECT RECORD THE MINUTES OF THE MEETING OF THE EXECUTIVE BOARD HELD ON THE 27TH JULY 2020 pdf icon PDF 79 KB

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Minutes:

RESOLVED that the minutes of the meeting of the Executive Board held on the 27th July, 2020 be signed as a correct record.

4.

QUESTIONS ON NOTICE BY MEMBERS

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Minutes:

The Chair advised that no questions on notice had been submitted by members.

5.

PUBLIC QUESTIONS ON NOTICE

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Minutes:

The Chair advised that no public questions had been received.

6.

TRANSITIONAL HOMELESSNESS PLAN pdf icon PDF 302 KB

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Minutes:

The Executive Board was advised that arising from the outbreak of Covid-19 the Welsh Government had placed a requirement on all Welsh local housing authorities whereby they must, regardless of a client’s previous history, temporarily accommodate and rehouse all single people presenting as homeless, including prison leavers. The Welsh Government recognised the requirement would place a significant pressure on local authority resources and had initially providing a £10m hardship fund to assist in meeting those pressures (that was due to end in July) with the Council having claimed approximately £80k per month from that fund. The Welsh Government had also indicated an additional £20m (mixture of revenue and capital) would be made available to local authorities with them being invited to submit bids to the fund to aid their recovery and to make transitional plans for tackling homelessness. That bid required the production of sustainable plans to improve the provision of temporary accommodation and support to enable homeless households to gain permanent accommodation

 

In accordance with the above requirement, the Executive Board considered the authority’s proposed Transitional Homelessness Plan that:

 

·       Outlined the impact of COVID-19 on homelessness provision, particularly in relation to single people;

·       Outlined plans to support and re-house homelessness people over the next 12 months and into the future and;

·       Informed a bid to the Welsh Government for funding to assist local authorities to make the plans and changes required.

 

Arising from the above the Executive Board was advised that a member of Staff at Ysgol Y Derwen had tested positive for Covid-19 and the Test, Trace and Protect protocols had been activated and were working well. The Head Teacher had written to all parents of children at the school advising it was working with the Local Authority on managing the position and reminding them of the symptoms of Covid-19, what to do should they suspect they had the symptoms including to self-isolate and to contact Llesiant Delta Wellbeing.

 

The Executive Board noted the systems and protocols in place were working  to protect the staff at the school.

 

UNANIMOUSLY RESOLVED

6.1

That the way the Council had managed the demand on homelessness services as a result of Covid-19 be noted;

6.2

That the actions outlined in the report be approved and the transitional plan to inform the bid to the Welsh Government be confirmed.

 

7.

EQUALITY PROMOTION CALENDAR AND FLAG & ILLUMINATION PROTOCOL pdf icon PDF 136 KB

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Minutes:

The Executive Board considered a report on the proposed introduction of an Equality Promotion Calendar, together with a suggested calendar for 2020/21, the aim of which was to provide a standardised and authorised key equality and diversity celebrated / designated days and a platform for internal and external communication across all of the protected characteristics in the Equality Act 2010, as detailed within the report.

 

It was noted that having a planned calendar of designated / celebratory days provided an opportunity to advance equality and foster good relations between protected groups and avoided the need to consider various individual requests for support which could lead to a lack of representation from across the protected groups, as not all characteristics would have representative symbols/flags to display. If adopted, the protocol would be reviewed on an on-going basis, at least annually, in discussion with the Executive Board Member for Equalities and any additions to the calendar would be agreed with the Leader of the Council, in consultation with all group leaders.

 

The Executive Board also considered an amended Flag and Illumination protocol to reflect the requirements of the Equality Promotion Calendar (subject to approval of the Calendar) that outlined arrangements for designated flag flying dates (as set out by the Department for Digital, Culture, Media and Sport), locally agreed flag flying dates and the process for requesting additional dates/events for the flying of flags or the illumination of Council Buildings.

 

The Executive Board was advised that for clarity, should an organisation be celebrating an event over a period of time, for example one month, the flying of flags/illumination of County Buildings would only occur at the start of the event e.g. the start day or at the weekend but not for the whole of the event period. Additionally, applicants requesting the illumination of council buildings during the summer months would need to be advised of its potential effectiveness during the longer daylight and shorter night periods. The Executive Board agreed the wording of the protocol would be amended to reflect the above points.

 

UNANIMOUSLY RESOLVED:

7.1

That the standardised Equality Promotion Calendar for Carmarthenshire County Council for the year be agreed;

7.2

That the key communication and promotion channels within the calendar be agreed;

7.3

That the amended Flag and Illumination Protocol be agreed

 

8.

INTRODUCTION OF PUBLIC SPACES PROTECTION ORDER (PSPO) - CARMARTHENSHIRE COUNTY COUNCIL (CONSUMPTION OF ALCOHOL IN LLANELLI TOWN CENTRE) ORDER 2020 pdf icon PDF 131 KB

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Minutes:

The Executive Board considered a report on proposals to introduce the Public Spaces Protection Order (PSPO) Carmarthenshire County Council (Consumption of Alcohol in Llanelli Town Centre) Order 2020. If adopted, the Order would provide police officers, Police Community Support Officers and other people authorised by the Council, additional powers where they believed a person was, or had been, consuming alcohol within the designated area of the town centre.

 

It was noted that whilst the Order would prohibit the consumption of alcohol on the land to which it applied, it would not be an offence to drink alcohol in the designated area. However, it would be an offence to fail to comply with a request made by the police, or other authorised people, to cease drinking or surrender alcohol without a reasonable excuse. Failure to comply with that request would amount to a breach of the Order and individuals would either be issued with a Fixed Penalty Notice of up to £100 or, arrested which could result in a fine of up to £500.

 

It was further noted that the Order would not apply to public spaces where the sale and consumption of alcohol was authorised under other legislation for example, in clubs and licensed premises. The Order would remain in place for a period of three years and be regularly reviewed.

 

UNANIMOUSLY RESOLVED

8.1

That the introduction of a Public Spaces Protection Order to address alcohol-related crime, disorder and nuisance in the area identified in Llanelli be approved;

8.2

That the amount payable when a Fixed Penalty Notice was issued shall be £100;

8.3

That a review of the Order’s boundary be undertaken within six months

 

9.

ANY OTHER ITEMS OF BUSINESS THAT BY REASONS OF SPECIAL CIRCUMSTANCES THE CHAIR DECIDES SHOULD BE CONSIDERED AS A MATTER OF URGENCY PURSUANT TO SECTION 100B(4)(B) OF THE LOCAL GOVERNMENT ACT, 1972.

Additional documents:

Minutes:

The Chair advised that there were no items of urgent business.

10.

EXCLUSION OF THE PUBLIC

THE REPORTS RELATING TO THE FOLLOWING ITEMS ARE NOT FOR PUBLICATION AS THEY CONTAIN EXEMPT INFORMATION AS DEFINED IN PARAGRAPH 14 OF PART 4 OF SCHEDULE 12A TO THE LOCAL GOVERNMENT ACT 1972 AS AMENDED BY THE LOCAL GOVERNMENT (ACCESS TO INFORMATION) (VARIATION) (WALES) ORDER 2007. IF, FOLLOWING THE APPLICATION OF THE PUBLIC INTEREST TEST, THE BOARD RESOLVES PURSUANT TO THE ACT TO CONSIDER THESE ITEMS IN PRIVATE, THE PUBLIC WILL BE EXCLUDED FROM THE MEETING DURING SUCH CONSIDERATION.

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Minutes:

11.

CROSS HANDS ECONOMIC LINK ROAD COMPULSORY PURCHASE ORDER

Minutes:

Following the application of the public interest test it was RESOLVED pursuant to the Act referred to in minute no. 10 above not to publicise the content of the report as it contained exempt information relating to the financial or business affairs of any particular person (including the Authority holding that information) (Paragraph 14 of Part 4 of Schedule 12A to the Act).

 

The public interest test in respect of this report outweighs the public interest in disclosing the information contained therein as disclosure would undermine the Council’s position in any subsequent negotiations.

 

The Executive Board was reminded that at its meeting held on the 25th April, 2016 it had approved, in principle, the use of compulsory purchase powers by the Council to acquire land necessary for the construction of the Cross Hands Economic Link Road. Subsequent to that decision, the Board gave consideration to a report seeking the use of those powers to acquire land for the link road

 

UNANIMOUSLY RESOLVED to approve the making of “THE CARMARTHENSHIRE COUNTY COUNCIL (CROSS HANDS ECONOMIC LINK ROAD) COMPULSORY PURCHASE ORDER 2020” (CPO), as detailed in the report.

12.

CROSS HANDS ECONOMIC LINK ROAD SIDE ROAD ORDER (SRO)

Minutes:

Following the application of the public interest test it was RESOLVED pursuant to the Act referred to in minute no. 10 above not to publicise the content of the report as it contained exempt information relating to the financial or business affairs of any particular person (including the Authority holding that information) (Paragraph 14 of Part 4 of Schedule 12A to the Act).

 

The public interest test in respect of this report outweighs the public interest as the report the report contains detailed financial information together with reasons about a possible Order to be made by the Council. Although the public interest would normally favour openness and transparency this is outweighed by the public interest in maintaining commercial confidentiality and confidentiality ahead of serving any notices / orders on recipients and could place the Council at a commercial disadvantage in any subsequent negotiations with landowners causing a potential loss to the public finances.

 

The Executive Board considered a report on the making of the Cross Hands Economic Link Road Side Road Order (SRO) in connection with the construction of the Link Road

 

UNANIMOUSLY RESOLVED to approve the making of “THE CARMARTHENSHIRE COUNTY COUNCIL (CROSS HANDS ECONOMIC LINK ROAD) SIDE ROADS ORDER 2020”, as detailed in the report.