Agenda and minutes

There were no apologies for absence.

There were no declarations of personal interest.

UNANIMOUSLY RESOLVED that the minutes of the meeting of the Executive Board held on the 1^st April, 2019 be signed as a correct record.

The Chair advised that no questions on notice had been submitted by members.

The Chair advised that no public questions had been received.

The Executive Board considered a report on the Revised Carmarthenshire Local Development Plan 2018-2033 Draft Pre-Deposit Preferred Strategy produced in response to the Council’s decision on the 10^th January, 2018 to commence preparation works on the revised plan and which represented an important milestone in the Council delivering on its statutory responsibilities to prepare an up-to-date plan for the County (excluding the area falling within the Brecon Beacons National Park Authority)

It was noted that the report contained 344 representations received in response to the public consultation exercise undertaken between the 12^th December, 2018 and the 8^th February, 2018. Those representations, together with officer responses and recommendations and the background to the Preferred strategy were detailed within the following appendicies to the report:-

·        Appendix 1 – Draft Pre-Deposit Preferred Strategy – Background;

·        Appendix 2 – Preferred Strategy – Summary of Representations & Response  - Recommendations;

·        Appendix 3 – Sustainability Appraisal / Strategic Environmental Assessment Initial Report – Representations Received;

·        Appendix 4 – Habitat Regulation Assessment Screening Report – representations Received;

·        Appendix 5 - Sustainability Appraisal / Strategic Environmental Assessment Scoping Report – Representations Received

The Executive Board’s attention was drawn to the Welsh Government representations where it referred to the Council having to ensure the Plan had regard to The Draft Manual (Edition 3) Chapter 5: Preparing an LDP (Core Issues) that detailed the key issues that must be addressed. Whilst the Draft Manual had yet to be received, the Board was assured its relevant elements would be addressed within the Plan. It was also noted the report would be considered by the Community Scrutiny Committee that week, and any recommendations/findings arising would be reported direct to Council on the 15^th May.

UNANIMOUSLY RESOLVED TO RECOMMEND TO COUNCIL THAT :-

The Executive Board considered a report detailing an application submitted by the Communities Department to the Council’s Development Fund for financial assistance for the provision of a new Themed Miniature Golf Course at Pembrey Country Park in the sum of £150k, repayable over a four year period.

The report provided an update on the Development Fund that identified the sum of £164k as being immediately available for allocation for new schemes, and also requested the Board to give consideration to deferring repayment until 2021/22 of the previous transfer of £500K to the Development Fund from the Insurance Earmarked Reserve in 2016/17 to enable additional funds to be made available for recent applications.

UNANIMOUSLY RESOLVED

The Chair reported that there were no items of urgent items.

THE REPORT RELATING TO THE FOLLOWING ITEM IS NOT FOR PUBLICATION AS IT  CONTAINS EXEMPT INFORMATION AS DEFINED IN PARAGRAPH 14 OF PART 4 OF SCHEDULE 12A TO THE LOCAL GOVERNMENT ACT 1972 AS AMENDED BY THE LOCAL GOVERNMENT (ACCESS TO INFORMATION) (VARIATION) (WALES) ORDER 2007. IF, FOLLOWING THE APPLICATION OF THE PUBLIC INTEREST TEST, THE BOARD RESOLVES PURSUANT TO THE ACT TO CONSIDER THIS ITEM IN PRIVATE, THE PUBLIC WILL BE EXCLUDED FROM THE MEETING DURING SUCH CONSIDERATION.

UNANIMOUSLY RESOLVED, pursuant to the Local Government Act 1972, as amended by the Local Government (Access to Information)(Variation) (Wales) Order 2007, that the public be excluded from the meeting during consideration of the following item as the report contained exempt information as defined in paragraph 14 of Part 4 of Schedule 12A to the Act.

Following the application of the public interest test it was UNANIMOUSLY RESOLVED, pursuant to the Act referred to in Minute 9 above, to consider this matter in private, with the public excluded from the meeting as the report contained commercially sensitive financial information relating to the Tour of Britain Contracts. Although the public would favour transparency and openness, this was outweighed by the public interest test in maintaining confidentiality because of the need to protect the Council’s financial if it were to bid for any further such events.

The Executive Board considered a report on proposed contracts for the authority to host future Tour of Britain stages in Carmarthenshire.

UNANIMOUSLY RESOLVED that the recommendations detailed within the report for the authority to enter into contracts to host Tour of Britain Stages in Carmarthenshire be approved.