Agenda and minutes
Venue: Chamber - County Hall, Carmarthen. SA31 1JP. View directions
Contact: Kevin Thomas 01267 224027
Media
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APOLOGIES FOR ABSENCE Additional documents: Minutes: Apologies for absence were received from Councillors C. Evans, D. Harries, J. Jones,S. Najmi and G. Thomas |
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DECLARATIONS OF PERSONAL INTERESTS. Additional documents: Minutes:
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CHAIR’S ANNOUNCEMENTS. Additional documents: Minutes: Condolences were extended to the family of the late Councillor Alun Davies. All members of Council stood in silent tribute in memory of Councillor Davies following which tributes were paid by Councillors E. Dole, L.M. Stephens and K. Madge on behalf of each of the political parties.
Condolences were expressed to former County Councillor D. Williams on the death of his wife.
Congratulations were extended to:- · Meinir Lloyd from Carmarthen (also known as Meinir Hughes Griffiths) on being awarded the T.H. Parry-Williams Medal at the National Eisteddford · The following persons welcomed into the Gorsedd Y Beirdd at the National Eisteddfod:- - Elaine Edwards, Carmarthen – former president of UCAC - Huw Edwards, Llangennech – Broadcaster - Margarette Hughes – Whitland – contribution to the Welsh Language and Culture - Eric Jones – Pencader – Steward and Inspector at the National Eisteddfod and Urdd since 1984 - Dr Rhys Thomas – New Inn Llandeilo – contribution to medicine - Rosemary Williams – Crickhowell – (originally from Llandeilo) – contribution to Welsh Culture in the Abergavenny area. · The following recipients of Royal Recognition: - Order of the British Empire MBE Dr Gareth Collier – Dryslwyn – Consultant Respiratory Physician - Glangwili Hospital for services to lung cancer treatment in Wales;
Tracy Pike – Llanelli – CEO of Carmarthenshire Youth and Children’s Association – Services to young people (llanelli);
Michael James Worthington Williams – Cenarth – services to the automotive industry;
- British Empire Medal – BEM William Henry Gerwyn Jenkins – Llanelli – services to the Samaritans in Swansea
· The Cottage Pub in Llandeilo on winning the title Countryside Alliance ‘Pub of the Year’ · Ysgol Gymraeg Brynsierfel on being the first Welsh school in Carmarthenshire to receive the Welsh Charter Silver Award · Staff within the Planning Department on winning the UK Royal Town Planning Institute Excellence in Planning Award for the Natural Environment in respect of the Caeau Mynydd Mawr Special Area of Conservation Supplementary Planning Guidance Marsh Fritillary Project. · Councillor Ann Davies on gaining a Masters’ Degree in Education and on being appointed Chair-Elect of the Farmers’ Union of Wales, Carmarthenshire
The Chair referred to the number of events he’d attended since commencing his term of office, particularly the Robert Hobbs Memorial Race in Carmarthen won by Marcin Bialoblocki from Poland
The Chair thanked all those in attendance at his recent Civic Service where over £1,000 was raised for his charities – The Wales Air Ambulance and Alzheimer’s Cymru
The Executive Board Member for Culture, Sport and Tourism apprised Council of the recent announcement that Carmarthenshire would, on the 2nd September, 2018 host the Grand Depart of the 2018 OVO Energy Tour of Britain Cycle Race commencing at Pembrey Country Park and traveling through Carmarthenshire on its way to Newport. He referred to a variety of events being held to mark the event and urged all communities, especially those through which the tour would pass, to similarly mark the event and show Carmarthenshire off to the world television ... view the full minutes text for item 3. |
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TO APPROVE AND SIGN AS A CORRECT RECORD THE MINUTES OF THE COUNCIL MEETING HELD ON THE FOLLOWING DATES: Additional documents: |
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Additional documents: Minutes: UNANIMOUSLY RESOLVED that the minutes of the meeting of Council held on the 18th April, 2018 be signed as a correct record. |
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Additional documents: Minutes: UNANIMOUSLY RESOLVED that the minutes of the meeting of Council held on the 16th May, 2018 be signed as a correct record. |
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PUBLIC QUESTIONS (NONE RECEIVED). Additional documents: Minutes: The Chair advised that no public questions had been received, |
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QUESTIONS BY MEMBERS:- Additional documents: |
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QUESTION BY COUNCILLOR ROB EVANS TO COUNCILLOR GLYNOG DAVIES, EXECUTIVE BOARD MEMBER FOR EDUCATION AND CHILDREN “I would like to start off by praising the high quality of both the Teaching Staff and the Governing Body at Dafen School. I am proud to speak on their behalf and more importantly on the children’s behalf.
I recently visited Dafen School and found the Nursery Building raises many issues and concerns.
The building itself is encased in asbestos and 30 children are taught there daily where space is lacking and has no cupboard space. There is no Staff toilet so Staff cannot leave the children for their toileting needs the nearest toilet being the other end of the School. Also there is a very cramped, so called kitchen, with doors hanging off. When the radiators are turned on in the cold weather the windows shatter regularly. Outside the building the yard floods because of old drainage.
The Nursery is not fit for purpose.
With there being a need for more school places in Llanelli Schools, would it make more sense to demolish this building and build in its place a purpose built facility or supply demountables for all Foundation Phase pupils. Realistically, Dafen School should receive a new build so that small children are accommodated in line with the 21st century not this antiquated 1970’s building.
Due to an increase in pupil numbers the school is now over the Local Authority’s capacity. In the main building to my horror, the children are taught on the school stage and in 2 cloak rooms. The Library is now housed in the school hall. Despite the efforts of the Staff to try and make these areas attractive – this is not conducive to effective learning.
The school roof and cast iron drain pipes and fascia boards are pre-war, from the original 1938 build and in desperate need of replacement. There is an outside Teaching and Learning Area that is utilised daily and as the drain pipes from the roof are not connected to the drains, if you are unfortunate to find yourself too close you will receive a nice cold outside shower. Also there are still areas in the playground which are trip hazards and are in need of repair.
There are 2 classrooms facing this outside area and in 2016 an Architect visiting the school stated that openings could easily be cut into the existing walls and patio doors erected but this has fallen on deaf ears. This access to the outside learning area has been identified as an issue by both Estyn and no fewer than 4 Erw advisors.
In this year’s Leader’s Annual Report CCC has been celebrating the successes of building so many wonderful new school buildings.
Nobody at this time is asking for a new school. But when I see foundation phase pupils housed in such a shameful dilapidated building I find it difficult to think that this situation is acceptable – which it is not by any means.
Thank you Glynog for visiting the school recently, observing and walking through serious issues presented by ... view the full agenda text for item 6.1 Additional documents: Minutes: Councillor R. Evans advised that he was withdrawing his question
UNANIMOUSLY RESOLVED that the withdrawal of the question be noted. |
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TO CONSIDER THE FOLLOWING NOTICES OF MOTION Additional documents: |
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NOTICE OF MOTION SUBMITTED BY COUNCILLOR KEN LLOYD “In accordance with Council’s Well-being Objective 10
‘Age Well – Support the growing numbers of older people to maintain dignity and independence in their later years’
we request that the Council explores the feasibility of making Carmarthenshire a dementia friendly county on the lines of the Alzheimer’s Society’s Dementia Friendly Communities programme. With the county’s aging population and the increasing focus on care and treatment in the community, rather than in hospital or a care home, more people in Carmarthenshire are living in our communities with dementia; so we need to determine what ‘dementia-friendly’ looks like and what the key areas for action are in working to achieve a ‘dementia-friendly’ Carmarthenshire.” Additional documents: Minutes: (NOTE: Cllr K. Madge had earlier declared an interest in this item and remained in the meeting during its consideration)
Council considered the following Notice of Motion submitted by Councillor Ken Lloyd:
“In accordance with Council’s Well-being Objective 10
‘Age Well – Support the growing numbers of older people to maintain dignity and independence in their later years’
we request that the Council explores the feasibility of making Carmarthenshire a dementia friendly county on the lines of the Alzheimer’s Society’s Dementia Friendly Communities programme. With the county’s aging population and the increasing focus on care and treatment in the community, rather than in hospital or a care home, more people in Carmarthenshire are living in our communities with dementia; so we need to determine what ‘dementia-friendly’ looks like and what the key areas for action are in working to achieve a ‘dementia-friendly’ Carmarthenshire.”
The motion was duly seconded.
The proposer and seconder of the Motion were afforded the opportunity of speaking in support thereof and outlined the reasons for its submission, as set out in the Motion.
A number of statements were made in support of the Motion
UNANIMOUSLY RESOLVED that the Motion be supported. |
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NOTICE OF MOTION SUBMITTED BY COUNCILLOR GARETH JOHN “We call on Welsh Government to finally acknowledge that Hywel Dda Health Board is unable to cope with the challenges it faces and that the position has become unsustainable. Despite some additional government funding, key services have become increasingly fragile with patient safety being called into question.
Fully integrated community care would be an effective way of relieving much of the pressure being placed on our hospitals but despite the consensus for this change there has been frustratingly slow movement in this direction.
Separate management structures do not support such an integrated approach and, as it has proved, neither Health nor the local Authorities can deliver the required degree of change alone.
For integrated care to become a reality the capacity within primary, community and social care must be significantly increased and work seamlessly across boundaries. Integrated primary healthcare and public health teams comprising of a comprehensive range of clinical, non-medical and social care professionals would be in a far better position to address the challenges of an ageing population than the inconsistent nature of the existing organisational arrangements.
We therefore call on Welsh government to facilitate the establishment of a Community Health and Care service charged with the delivery and overall management of an integrated social model for health and care throughout the Hywel Dda area. The service would be democratically accountable to the electorate through the three local authorities and to the health board who would retain statutory responsibility for their functions and staff”.
Additional documents: Minutes: Council considered the following Notice of Motion submitted by Councillor Gareth John:
“We call on Welsh Government to finally acknowledge that Hywel Dda Health Board is unable to cope with the challenges it faces and that the position has become unsustainable. Despite some additional government funding, key services have become increasingly fragile with patient safety being called into question.
Fully integrated community care would be an effective way of relieving much of the pressure being placed on our hospitals but despite the consensus for this change there has been frustratingly slow movement in this direction.
Separate management structures do not support such an integrated approach and, as it has proved, neither Health nor the local Authorities can deliver the required degree of change alone.
For integrated care to become a reality the capacity within primary, community and social care must be significantly increased and work seamlessly across boundaries. Integrated primary healthcare and public health teams comprising of a comprehensive range of clinical, non-medical and social care professionals would be in a far better position to address the challenges of an ageing population than the inconsistent nature of the existing organisational arrangements.
We therefore call on Welsh government to facilitate the establishment of a Community Health and Care service charged with the delivery and overall management of an integrated social model for health and care throughout the Hywel Dda area. The service would be democratically accountable to the electorate through the three local authorities and to the health board who would retain statutory responsibility for their functions and staff”.
The following amendment to the motion was proposed by Cllr R. James and duly seconded:
“Delete paragraph 1 to 4 and replace with:
On the 26th of March, the Executive Board voted unanimously for new regional pooled funding arrangements and the West Wales Area Plan 2018 - 23 to deliver seamless services between health and social care.
Primary care in West Wales has a number of challenges, due to the ongoing austerity measures of the UK Government coupled with the Prime Minister's skilled workers migration target that is impacting our ability to recruit, and we need to ensure that health boards are in the best possible position to deal with these challenges.
In paragraph 5, delete after 'We therefore call on the Welsh Government to' and replace with:
Conduct an urgent review to assess each health boards ability to deliver the Welsh Government's objectives”.
The Head of Administration and Law was asked by the Chair to provide legal advice on the amendment and advised that, in her view, it did not constitute an amendment and was, in effect, a motion in its own right.
The Chair, having considered the advice ruled the amendment to be inappropriate and could not be accepted.
The proposer and seconder of the Motion were afforded the opportunity of speaking in support thereof and outlined the reasons for its submission, as set out in the Motion.
A number of statements were made both for, and against, the Motion ... view the full minutes text for item 7.2 |
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TO CONSIDER THE RECOMMENDATIONS OF THE EXECUTIVE BOARD IN RESPECT OF THE FOLLOWING ITEMS:- Additional documents: |
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Additional documents: Minutes: (NOTE: Councillors M.J.A. Lewis and A. Vaughan Owen, having earlier declared interests in this item left the Council Chamber during its consideration by the Council)
Council was informed that the Executive Board, at its meeting held on the 30th April, 2018 (Minute 9 refers) considered a report on the council consulting on a Draft Supplementary Planning Guidance SPG on Wind and Solar Energy Carmarthenshire County Council Local Development Plan, which had been prepared to support and elaborate on the policies and provisions of the adopted Carmarthenshire Local Development Plan prior to its formal adoption, refelecting the commitment set out within the LDP.
UNANIMOUSLY RESOLVED that the following recommendations of the Executive Board be accepted:
“ that the Draft Supplementary Planning Guidance set out within the report be approved for formal public consultation for 6 weeks;
that the publication of the Cumulative Impact of Wind Turbines on Landscape and Visual Amenity Guidance and the Landscape Capacity and Sensitivity Studies be approved as supporting documentation to the SPG and the forthcoming Revised LDP;
to authorise the Head of Planning to correct typographical, cartographical or grammatical errors, and to make amendments in order to enhance accuracy and clarity of meaning.”
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CHANGE OF NAME OF QUARTER BACH COMMUNITY COUNCIL AND TRELECH COMMUNITY COUNCIL PDF 138 KB Additional documents: Minutes: (NOTE: Councillors G. Davies and M.J.A. Lewis declared an interest in this item and remained in the Council Chamber during its consideration by the Council)
Council was informed that the Executive Board, at its meeting held on the 30th April, 2018 (Minute 10 refers) considered a report on requests received from the Clerks of Quarter Bach Community Council and Trelech Community Council to change the names to ‘Cwarter Bach Community Council and Trelech a’r Betws Community Council respectively.
UNANIMOUSLY RESOLVED that the following recommendation of the Executive Board to Council be accepted
“that it approves the change of names of Quarter Bach Community Council to Cwarter Bach Community Council and Trelech Community Council to Trelech a’r Betws Community Council.” |
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SWANSEA BAY CITY DEAL PDF 263 KB Additional documents:
Minutes: The Council was informed that the Executive Board at its meeting held on the 4th June, 2018 (Minute 6 refers) had considered a report on the formal establishment of the Swansea Bay City Deal (SBCD) Joint Committee and Associated funding streams.
Council was reminded that it had previously, together with the three local authorities of Swansea, Neath and Port Talbot and Pembrokeshire signed a City Deal Agreement (Heads of Terms) worth a total of £1.3bn which had been signed by both the U.K. and Welsh Governments on the 20th March 2018. Subsequent thereto the SBCD had been operating in shadow form and the current report set out a legal framework within which it could operate as a Joint Committee incorporating governance arrangements and associated funding streams for Council’s approval. It was noted that, if adopted by the Council, the report would require the endorsement of the other three SBCD local authorities by the end of July 2018.
During consideration of the report reference was made to part 5.0 thereof relating to the membership of the Joint Committee comprising 12 members, three from each of the constituent local authorities. An assurance was sought, and given, that Carmarthenshire’s representations on the Joint Committee would be politically balanced with one member from each of its political groups
UNANIMOUSLY RESOLVED that the following recommendations of the Executive Board be adopted:
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DRAFT NEW CORPORATE STRATEGY 2018-23 PDF 216 KB Additional documents: Minutes: The Council was informed that the Executive Board at its meeting held on the 4th June, 2018 (Minute 7 refers) had considered the Council’s Draft New Corporate Strategy for 2018-23. If adopted by the Council, it would replace the existing Strategy published in 2015 and consolidate the following plans into one document:
- the 2015-20 Corporate Strategy; - the Improvement Objectives, as required by the Local Government Measure 2009; - The Wellbeing Objectives as required by the Wellbeing of Future Generations (Wales) Act 2015 – these did not have to change every year, or be deliverable within one year and it was perfectly legitimate to set objectives which spanned more than one year; - Carmarthenshire County Council’s Executive Board key projects and Programmes for the next 5 years, as set out in “Moving Forward in Carmarthenshire: the next 5 years”.
UNANIMOUSLY RESOLVED that the following recommendations of the Executive Board be adopted:-
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Additional documents: Minutes: (NOTE: · Councillor H.A.L. Evans having previously declared an interest in this item left the Council Chamber during its consideration by the Council. · J. Morgan – Director of Communities and W. Walters (Director of Regeneration and Policy) declared an interest in this item and left the meeting during its consideration by the Council)
The Council was informed that the Executive Board at its meeting held on the 4th June, 2018 (Minute 8 refers) had considered a report on the Council’s previous decision to establish Cartrefi Croeso Ltd, a wholly owned council housing company to build homes for sale and rent and to act as a catalyst for further regeneration activities. In accordance with that decision the Council was being requested to consider a report on the following items in relation to the Company’s operation:
- The company’s financing requirement – incorporating the company’s high level 2018-2023 Business Plan; - The process for the appointment of directors; - Shareholders Agreement Delegation.
RESOLVED that the following recommendations of the Executive Board be adopted:-
Financing Requirements:
To note the Company’s high level 2018-2023 Business Plan as developed by the Council’s Housing Department/Communities Directorate, which will be refined following the detailed project feasibility studies and site investigations;
To agree to meet the Company’s 2017/18 establishment costs from existing revenue budgets to a maximum of £100,000;
To agree an Operating Cost Loan to the Company in respect of its 2018/19 operating costs to a maximum of £280,000. This to be transferred in 25% tranches, quarterly, in advance;
To agree a further Project Development Loan of a maximum of £750k, to be released in agreed tranches, to develop the detailed business of the company for further Council consideration. This loan will be utilised to progress:
· Further development appraisal of eight sites, including 2 rural projects. This is to include detailed valuation, state aid, legal and taxation advice; · Detailed and comprehensive scheme development proposals/site investigations for three sites, including one rural, including · Completing detailed financial modelling and securing associated legal and taxation advice; · Developing an effective procurement strategy; · Commissioning detailed technical appraisals and associated surveys such as site, soil, transport and ecological; · Undertaking liaison with utilities and statutory bodies; · Commissioning of detailed design brief and specification statement (which will also be utilised for following projects); · Receiving pre planning advice and completing pre planning consultation.
An initial £250,000 of the detailed Project Development Loan will be made available to the Company to progress the proof of concept. Approval of the release of further tranches of funding (up to the loan limit) is delegated to The Chief Executive and Director of Corporate Services, which will be released upon satisfactory commercial appraisal of the initial three proof of concept sites;
It is noted that requests for further loans for major development expenditure (for example, land transfer, professional fees, construction costs) will come forward as and when necessary and will form part of the detailed business plan to be completed once the individual site appraisals have been finalised;
Loan finance will ... view the full minutes text for item 8.5 |
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Additional documents:
Minutes: (NOTE: Councillors D. Price and A. Vaughan Owen declared an interest in this item and remained in the Council Chamber during its consideration by the Council)
DURATION OF MEETING
At 1.00 p.m. duration consideration of this item the Council’s attention was drawn to Corporate Procedure Rule 9 ‘Duration of Meeting’ and the fact the meeting had been underway for three hours. It was therefore
UNANIMOUSLY RESOLVED that Corporate Procedure Rules be suspended to allow the remaining items on the agenda to be considered.
The Council was informed that the Executive Board at its meeting held on the 4th June, 2018 (Minute 15 refers) had considered a report on the outcome of the Statutory Consultation undertaken by the Council on its proposal to increase the capacity of Gorslas Community Primary School from 110-210.
UNANIMOUSLY RESOLVED that the following recommendation of the Executive Board be adopted:-
“that being satisfied there were no other related proposals; that the statutory proposal had been consulted upon and published in accordance with the School Organisation Code and contained all the relevant information and, having considered the consultation document and consultation report, and that no objections had been received in response to the Statutory Notice, the Council implement the proposal as laid out in the Statutory Notice”. |
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Additional documents:
Minutes: (NOTE: · Councillor B. Jones declared an interest in this item and left the Council Chamber during its consideration by the Council · Councillors A. Fox, J.D James and H.B. Shepardson declared an interest in this item and remained in the Council Chamber during its consideration by the Council)
The Council was informed that the Executive Board at its meeting held on the 4th June, 2018 (Minute 16 refers) had considered a report on the outcome of the Statutory Consultation undertaken by the Council on its proposal to provide nursery provision at Ysgol Parc Y Tywyn by increasing its age range from 4-11 to 3-11.
UNANIMOUSLY RESOLVED that the following recommendation of the Executive Board be adopted:-
“that being satisfied there were no other related proposals; that the statutory proposal had been consulted upon and published in accordance with the School Organisation Code and contained all the relevant information and, having considered the consultation document and consultation report, and that no objections had been received in response to the Statutory Notice, the Council implement the proposal as laid out in the Statutory Notice”. |
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REVISED CARMARTHENSHIRE LOCAL DEVELOPMENT PLAN 2018 - 2033 DRAFT DELIVERY AGREEMENT PDF 346 KB Additional documents: Minutes: The Council was informed that the Executive Board at its meeting held on the 4th June, 2018 (Minute 20 refers) had considered a report on the Draft Delivery Agreement, produced in response to its decision on the 10th January, 2018 to formally commence preparation on a revised (replacement) Local Development Plan and following public consultation thereon which expired on the 23rd March, 2018. It was noted that subject to Council confirming the Draft Agreement, it would then need to be submitted to the Welsh Government for Approval. Subject to that approval, the Council would then have a period of 3.5 years to deliver the Plan by the 2021 deadline.
UNANIMOUSLY RESOLVED that the following recommendations of the Executive Board be adopted:
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TO RECEIVE THE REPORT OF THE MEETING OF THE EXECUTIVE BOARD HELD ON THE FOLLOWING DATES:- Additional documents: |
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Additional documents: Minutes: UNANIMOUSLY RESOLVED that the report of the above meeting be received. |
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Additional documents: Minutes: UNANIMOUSLY RESOLVED that the report of the above meeting be received |
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EXCLUSION OF THE PUBLIC Additional documents: Minutes: UNANIMOUSLY RESOLVED, pursuant to the Local Government Act 1972, as amended by the Local Government (Access to Information)(Variation) (Wales) Order 2007, that the public be excluded from the meeting during consideration of the following item as the report contained exempt information as defined in paragraph 13 of Part 4 of Schedule 12A to the Act.
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NOMINATION FOR THE HONORARY FREEDOM OF THE COUNTY OF CARMARTHENSHIRE Additional documents:
Minutes: Following the application of the public interest test it was UNANIMOUSLY RESOLVED, pursuant to the Act referred to in Minute 10 above, to consider this matter in private, with the public excluded from the meeting as the report contains information which reveals the identity of an individual being nominated for the Freedom of the County. Although the public interest would normally favour transparency and openness this is outweighed by the public interest in maintain confidentiality in this case because the nominee would be unaware of the nomination and should not be placed in the position of having his or her identity disclosed when a vote had yet to be taken on whether the freedom of the County was to be awarded.
The Council considered a report on a request received for the conferment of Honorary Freedom of the County.
UNANIMOUSLY RESOLVED that the Freedom of the County be conferred upon the individual detailed in the report, and that a suitable acceptance ceremony be arranged as part of the Council meeting scheduled to be held on the 11th July, 2018.
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