Skip to Content

Choose a language
Cymraeg
English

A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
R
S
T
U
V
W
X
Y
Z

Agenda and minutes

Governance & Audit Committee - Friday, 18th December, 2015 10.00 am

Venue: Chamber - County Hall, Carmarthen. SA31 1JP. View directions

Contact: Michelle Evans Thomas 01267 224470

Items
No.	Item
1.	APOLOGIES FOR ABSENCE. Minutes: Apologies for absence were received from Councillor W.G. Thomas and Sir David Lewis [External Voting Member].
2.	DECLARATIONS OF PERSONAL INTERESTS. Minutes: There were no declarations of personal interest.
3.	INTERNAL AUDIT PLAN UPDATE 2015/16. PDF 627 KB Additional documents: Report a(i) , item 3. PDF 315 KB Report a(ii) , item 3. PDF 100 KB Report b , item 3. PDF 291 KB Report c , item 3. PDF 416 KB Minutes: The Committee considered a report providing an update on progress made on the implementation of the Internal Audit Plan 2015/16. Part A of the report provided a progress report on the Audit Plan 2015/16 and a recommendations scoring matrix whilst Part B provided a summary of completed final reports for 2015/16 relating to key financial systems (April 2015 to date). The following issue was raised on the report:- · Concern was expressed that unannounced spot-checks on cashiers undertaking cash receipting are currently only scheduled on an annual basis as it was felt that such checks should be undertaken on a more frequent basis. The Director of Corporate Resources explained that the process was historic and highlighted that the cashiers system was currently being reviewed and was being changed significantly. This would provide the perfect opportunity to amend existing practices including frequency of undertaking unannounced cash-ups of cashiers. He added that he would provide the Committee with an update at the next meeting; RESOLVED that, for monitoring purposes, the 2015/16 Internal Audit Plan update be received.
4.	SUPPORTING PEOPLE - PROGRESS REPORT. PDF 272 KB Additional documents: Report , item 4. PDF 222 KB Minutes: Further to the meeting of the Audit Committee held on 10^th July, 2015 (minute 5 refers) the Committee received for consideration a progress report on the operation of the Supporting People Programme. The report summarised the work undertaken to date by the Supporting People team to improve its grant and contract management processes as identified by the Audit and Risk Manager at the meeting held on 10^th July, 2015. It was noted that progress was being made and would be monitored by the Supporting People Planning Group which was chaired by the Director of Community Services. The following issue was raised on the report:- · Disappointment was expressed that some of the improvements were being introduced at a slower rate than anticipated. It was felt that if improvements are suggested by the Audit Committee then these should be implemented immediately and not piecemeal. The Audit & Risk Manager explained that the Communities Department had taken the opportunity to undertake a comprehensive review of the services they deliver, which ones are needed, which ones meet the needs of the electorate etc. A lot of work had been undertaken to date and the Committee should see significant progress by the next meeting. The Safeguarding & Commissioning Manager assured the Committee that this issue was being given high priority by the Communities Department. RESOLVED that progress on the Supporting People Action Plan be noted.
5.	WALES AUDIT OFFICE REPORTS Minutes: The Chair welcomed to the meeting Mr Geraint Norman of the Wales Audit Office.
5.1	AUDIT COMMITTEE UPDATE - DECEMBER 2015 PDF 190 KB Minutes: The Committee considered a report providing an update on the audit work undertaken on the Authority by the Wales Audit Office since the last meeting. RESOLVED that the report be received.
5.2	ANNUAL AUDIT LETTER PDF 151 KB Minutes: The Committee received the Annual Audit Letter which had been prepared by the Appointed Auditor in line with his statutory responsibilities under the Public Audit (Wales) Act 2004 and the Code of Audit Practice. The Annual Audit Letter covered the work carried out by the WAO since the previous letter was issued and summarised the key issues which the Appointed Auditor considered should be brought to the Authority’s attention. RESOLVED that the report be received.
6.	MINUTES OF THE CORPORATE GOVERNANCE GROUP MEETING HELD ON THE 7TH SEPTEMBER, 2015. PDF 606 KB Minutes: UNANIMOUSLY RESOLVED that the minutes of the meeting of the Corporate Governance Group held on the 7^th September, 2015 be received.
7.	MINUTES OF THE RISK MANAGEMENT STEERING GROUP MEETING HELD ON THE 23RD SEPTEMBER, 2015. PDF 240 KB Minutes: UNANIMOUSLY RESOLVED that the minutes of the meeting of the Risk Management Steering Group held on the 23^rd September, 2015 be received.
8.	TO SIGN AS A CORRECT RECORD THE MINUTES OF THE MEETING OF THE AUDIT COMMITTEE HELD ON THE 30TH SEPTEMBER, 2015. PDF 620 KB Minutes: It was pointed out that the name of Mr R. Stradling had been erroneously included instead of Mr R. Harries in the list of officers in attendance from the Wales Audit Office on the front page and also under minute no. 5. UNANIMOUSLY RESOLVED that, subject to the above-mentioned amendments, the minutes of the meeting of the Audit Committee held on the 30^th September, 2015 be signed as a correct record.

Council & Democracy

Publication scheme

More from Council & Democracy