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Agenda and draft minutes

ERW Joint Committee (replaced by Y Partneriaeth) - Friday, 29th April, 2022 2.30 pm

Venue: Virtual Meeting. View directions

Media

Items
No.	Item
1.	APOLOGIES FOR ABSENCE Additional documents: Webcast for 1. Minutes: Apologies for absence were received from Councillor Glynog Davies (Carmarthenshire County Council) and Wendy Walters (Chief Executive, Carmarthenshire County Council).
2.	DECLARATIONS OF PERSONAL INTERESTS Additional documents: Webcast for 2. Minutes: There were no declarations of personal interests made at the meeting.
3.	TO SIGN AS A CORRECT RECORD THE MINUTES OF THE MEETING OF THE JOINT COMMITTEE HELD ON THE 8TH JULY 2021 PDF 439 KB Additional documents: Webcast for 3. Minutes: Minute 8 – Y Llwyfan Lease An update was provided by the Lead Director informing the Joint Committee that the lease for Y Llwyfan was near completion of being transferred from Powys to Carmarthenshire. RESOLVED that the minutes of the ERW Joint Committee meeting held on 8^th July, 2021 be signed as a correct record.
4.	AUDIT WALES 2021 AUDIT PLAN - EDUCATION THROUGH REGIONAL WORKING JOINT COMMITTEE PDF 145 KB Additional documents: REPORT , item 4. PDF 780 KB Webcast for 4. Minutes: The Joint Committee received a report on the Audit Wales 2021 Audit Plan, outlining the work to be undertaken by Audit Wales in discharging their statutory duties,. UNANIMOUSLY RESOLVED that: - · The Audit Wales 2021 Audit Plan be noted and approved · The total fee of £13,000 be approved
5.	ERW CONSORTIUM HEAD OF INTERNAL AUDIT ANNUAL ASSURANCE OPINION 2020-21 PDF 134 KB Additional documents: REPORT , item 5. PDF 440 KB Webcast for 5. Minutes: The Joint Committee received a report on the Head of Internal Audit’s annual opinion on the effectiveness of ERW’s Governance, Internal Control, Risk Management and Financial Management arrangements. UNANIMOUSLY RESOLVED that the Head of Internal Audits Annual Assurance Opinion 2020-21 be noted
6.	AUDIT ENQUIRIES TO THOSE CHARGED WITH GOVERNANCE AND MANAGEMENT PDF 148 KB Additional documents: REPORT , item 6. PDF 317 KB Webcast for 6. Minutes: The Joint Committee received a report with the response to Audit Wales in respect of the “Audit enquiries to those charged with governance and management” for 2020-21. UNANIMOUSLY RESOLVED that the response to Audit Wales for 2020-21, as appended in report, be approved.
7.	ERW STATEMENT OF ACCOUNTS FOR 2020-21 PDF 146 KB Additional documents: REPORT , item 7. PDF 199 KB REPORT App A , item 7. PDF 1 MB REPORT App B , item 7. PDF 338 KB Webcast for 7. Minutes: The Joint Committee received the ERW Statement of Accounts for 2020-21 to be approved and signed by the ERW S151 Officer and the Chair of ERW Joint Committee and considered the Audit Wales Audit of Accounts Report and Audit Opinion (ISA 260) which is appended to the report. It was noted that the ERW Statement of Accounts report, provided specific detailed information in respect of specific elements of the ERW Statement of Accounts. UNANIMOUSLY RESOLVED that:- · The ERW Statement of Accounts for 2020-21 be approved · The ERW Statement of Accounts for 2020-21 be signed by the ERW S151 Officer and the Chair of ERW Joint Committee
8.	ERW ANNUAL GOVERNANCE STATEMENT 2020-21 PDF 147 KB Additional documents: REPORT , item 8. PDF 992 KB Webcast for 8. Minutes: The Joint Committee received a report on the findings from the annual review of governance arrangements for ERW for 2020-21. It was noted that there have been a number of changes in respect of the cessation of ERW and the creation of Partneriaeth. The ERW Annual Governance Statement 2020-21 has not been updated to reflect these changes. Any outstanding actions from the ERW Annual Governance Statement 2020-21 will be included in the ERW Annual Governance Statement 2021-22, for implementation by Partneriaeth during 2022-23. UNANIMOUSLY RESOLVED that the ERW Annual Governance Statement 2020-21 be approved.
9.	ERW OUTTURN 2021-22 PDF 148 KB Additional documents: Financial Outturn 2021-22 , item 9. PDF 410 KB Webcast for 9. Minutes: The Joint Committee received the ERW Financial Outturn 2021-22. It was noted that the approval of the ERW Financial Outturn for 2021-22 will enable completion of the ERW Statement of Accounts for 2021-22, auditing of the Statement of Accounts by Audit Wales, review and approval of the Statement of Accounts by the Joint Committee and finally the cessation of ERW and distribution of any balances or recovery of costs from Local Authorities in accordance with the ERW Joint Agreement. The following query was raised:- · Reference was made to page 2, second paragraph of the report that was not factually correct. Powys have not left ERW, they have finished receiving the services of ERW. In response to the query the Chair stated that this would be corrected in the report. UNANIMOUSLY RESOLVED that: · The ERW financial outturn for 2021-22 be approved · The ERW S151 Officer be authorised to make revisions to the ERW Financial Outturn for 2021-22, prior to completion of the Statement of Accounts for 2021-22.
10.	ANY OTHER ITEMS OF BUSINESS THAT BY REASONS OF SPECIAL CIRCUMSTANCES THE CHAIR DECIDES SHOULD BE CONSIDERED AS A MATTER OF URGENCY PURSUANT TO SECTION 100(4)(B) OF THE LOCAL GOVERNMENT ACT 1972 Additional documents: Webcast for 10. Minutes: There were no items of urgent business.

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