Agenda and draft minutes

Partneriaeth Joint Committee - Friday, 29th April, 2022 1.00 pm

Venue: Virtual Meeting. View directions

Media

Items
No. Item

1.

ELECTION OF CHAIR OF JOINT COMMITTEE FOR A TWO YEAR TERM.

Additional documents:

Minutes:

The Joint Committee considered nominations for appointment to the position of Chair for a two year term. This will be reviewed after the Elections on May 5th, 2022.

 

RESOLVED that the following members will be elected in the interim and reviewed after the elections on May 5th 2022 :-

 

1.1

Councillor Emlyn Dole (Carmarthenshire County Council) be appointed as Chair of the Partneriaeth Joint Committee

1.2

Councillor David Simpson (Pembrokeshire County Council) be appointed as Deputy Chair of the Partneriaeth Joint Committee

1.3

Councillor Robert Stewart (Swansea County Council) be appointed as Deputy Chair of the Partneriaeth Joint Committee

 

2.

APOLOGIES FOR ABSENSCE

Additional documents:

Minutes:

Apologies of absence were received from Wendy Walters, (Chief Executive of Carmarthenshire County Council), Councillor Rob Stewart (Leader of City and County of Swansea) and Councillor Glynog Davies, (Carmarthenshire County Council).

3.

DECLARATIONS OF INTEREST

Additional documents:

Minutes:

There were no declarations of personal interests made at the meeting.

 

4.

PARTNERIAETH LEGAL AGREEMENT AND FUNCTIONS OF THE JOINT COMMITTEE. pdf icon PDF 240 KB

Additional documents:

Minutes:

The Joint Committee received a report to endorse the Partneriaeth legal agreement and to make key governance and operational decisions in accordance with the Joint Committee terms of reference.

 

UNANIMOUSLY RESOLVED that

·       The legal agreement which has been agreed and signed by each of the three Councils be endorsed.

·       The establishment of the Strategic Group, the Operations Group and the Stakeholder Group in accordance with the terms of reference at Schedule 4 and 5 of the legal agreement be approved

·       The terms of reference for the Joint Scrutiny Councillor Group at Schedule 6 be endorsed

·       The Lead Councils to undertake the Functions set out in the table at paragraph 5 of this report be appointed

·       The appointments of Lead Chief Executive, Lead Director of Education and Lead Chief Finance Officer of Partneriaeth be agreed

·       The decision of each of the councils for Partneriaeth to provide services to other councils who are not parties to the legal agreement, namely Neath Port Talbot County Borough Council, Ceredigion County Council and Powys County Council in accordance with clause 14 of the legal agreement with authority delegated to Lead Council with responsibility for Contracts and Procurement to draft the appropriate service level agreements and contracts necessary to protect the interests of Partneriaeth be endorsed.

 

5.

PARTNERIAETH OUTLINE BUDGET 2022-23 pdf icon PDF 231 KB

Additional documents:

Minutes:

The Joint Committee received a report on the outline budget for 2022-23 prior to approval by the Councils.  It was noted that the report provided specific detailed information in relation to :

 

·         Assumptions and estimates

·         Local Authorities contributions

·         Service Level Agreements (SLA’s)

·         Risks

 

 

UNANIMOUSLY RESOLVED that :-

 

·         The assumptions and estimates made in compiling the outline budget for 2022-23 be noted

 

·         The Local Authority contributions for 2022-23, the Service Level Agreement (SLA’s) for 2022-23 and the outline budget for 2022-23 be endorsed, prior to approval by the Councils

 

 

·         The Partneriaeth S151 Officer be authorised to make amendments to the outline budget for 2022-23 as assumptions and estimates are confirmed.

6.

PARTNERIAETH UPDATE / DRAFT BUSINESS PLAN 2022-23 pdf icon PDF 223 KB

Additional documents:

Minutes:

The Joint Committee received a report on evaluation of the 2021-22 Business Plan and a draft Business Plan 2022-23 with an update on current provision in Partneriaeth.

 

UNANIMOUSLY RESOLVED that :-

 

·         the contents of the draft Business Plan 2022-23 as attached with this report be noted

 

·         the final version of Business Plan 2022-23 be brought back to Joint Committee for approval.

7.

ANY OTHER ITEMS OF BUSINESS THAT BY REASONS OF SPECIAL CIRCUMSTANCES THE CHAIR DECIDES SHOULD BE CONSIDERED AS A MATTER OF URGENCY PURSUANT TO SECTION 100B(4)(B) OF THE LOCAL GOVERNMENT ACT, 1972.

Additional documents:

Minutes:

The Chair noted that there were no other items of business that should be considered as a matter of urgency.

 

Before closing the meeting the Chair took the opportunity to thank everyone involved for their hard work in setting up Partneriaeth and that it was a beginning of a successful partnership.