Agenda and minutes

Partneriaeth Joint Committee - Friday, 7th October, 2022 10.00 am

Venue: Virtual Meeting. View directions

Media

Items
No. Item

1.

ELECTION OF CHAIR OF JOINT COMMITTEE FOR A TWO YEAR TERM

Additional documents:

Minutes:

The Joint Committee considered nominations for appointment to the position of Chair for a two year term.

 

RESOLVED that the following member will be elected :-

 

1.1

Councillor Darren Price (Leader, Carmarthenshire County Council) be appointed as Chair of the Partneriaeth Joint Committee

 

 

 

2.

APOLOGIES FOR ABSENCE

Additional documents:

Minutes:

An apology for absence was received from William Bramble (Chief Executive, Pembrokeshire County Council) and Chris Llewelyn (WLGA). Sharon Davies (WLGA) attended meeting as substitute.

 

(Note: Cllr Rob Stewart left the meeting at this point)

3.

DECLARATIONS OF INTEREST

Additional documents:

Minutes:

There were no declarations of personal interests made at the meeting.

 

4.

MINUTES OF PARTNERIAETH MEETING HELD ON THE 29 APRIL 2022 pdf icon PDF 128 KB

Additional documents:

Minutes:

RESOLVED that the minutes of the meeting held on the 29th April, 2022 be signed as a correct record.

 

5.

MATTERS ARISING FROM THE MINUTES

Additional documents:

Minutes:

There were no matters arising from the minutes of the meeting held on 29th April, 2022.

6.

PARTNERIAETH FINANCIAL REPORT 2022-23 (AUGUST 2022) pdf icon PDF 104 KB

Additional documents:

Minutes:

The Joint Committee received an update on the financial position of Partneriaeth at the end of August 2022 and the projected outturn for 2022-23.

 

It was noted that the report provided specific detailed information in relation to:

 

·         Service Level Agreements

·         LA Contributions

·         Partneriaeth Outline Budget 2022-23

·         Budget Monitoring – August 2022

·         Grant Income for 2022-23

·         Risks and Opportunities

 

The Joint Committee was advised that due to pay offers being in excess of that budgeted, the budget will require amending once the pay offers are finalised.  Funding these pressures will need future consideration by the Joint Committee.

.

Reference was made to the office space used by Partneriaeth and it was suggested of possibly just using Council offices within the three Councils to make efficiency savings.  It was commented that office space will be looked at during the year, to see if any budget savings could be made.

 

UNANIMOUSLY RESOLVED that :-

 

6.1 The budget monitoring report as at August 2022 be noted;

6.2  The projected outturn for 2022-23 be noted

 

 

7.

INTERNAL AUDIT CHARTER pdf icon PDF 107 KB

Additional documents:

Minutes:

The Joint Committee received Partneriaeth’s draft Internal Audit Charter to consider.

 

The Internal Audit Charter will be periodically reviewed by the Head of Internal Audit and will be presented back to the Joint Committee should any revisions be required.

 

UNANIMOUSLY RESOLVED that the draft Internal Audit Charter be approved.

 

 

 

8.

PARTNERIAETH UPDATE / BUSINESS PLAN 2022-23 pdf icon PDF 96 KB

Additional documents:

Minutes:

The Joint Committee received a presentation regarding an overview of work undertaken this term as well as plans for delivery and monitoring of the Business Plan 2022-23 and an update on current provision across Partneriaeth.

 

In response to a query raised, the Lead Officer for Partneriaeth informed the Joint Committee that an Evaluation Report will be presented to the committee at the end of the financial year.

 

UNANIMOUSLY RESOLVED that the Partneriaeth Business Plan for 2022-23, as attached with this report, be approved. 

 

9.

RISK REGISTER pdf icon PDF 101 KB

Additional documents:

Minutes:

The Joint Committee received the overall risk profile of the region. It was indicated that the following risks were of medium probability and High impact:

 

·         Failure to support LA’s in relevant areas during their engagement with Estyn

·         Timeliness of Welsh Government Funding

·         Lack of Clarity regarding functions of Partneriaeth

 

A query was raised on the curriculum risk, in response the Joint Committee was informed that the narrative would be strengthened by adding in more information.

 

RESOLVED that:-

9.1.      The risk profile be noted;

9.2.      The risk report be accepted, subject to adding in extra information

            as above.

 

10.

ANY OTHER ITEMS OF BUSINESS THAT BY REASONS OF SPECIAL CIRCUMSTANCES THE CHAIR DECIDES SHOULD BE CONSIDERED AS A MATTER OF URGENCY PURSUANT TO SECTION 100B(4)(B) OF THE LOCAL GOVERNMENT ACT, 1972

Additional documents:

Minutes:

There were no items of urgent business.

 

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